Corporate and Foundation Relations Operations Specialist

Working Title: Corporate and Foundation Relations Operations Specialist

State Role Title:Administrative Office Specialist III

Position Type:Full-time Staff (Classified)

Position Status: Full-Time

College/Division: Development

Department: 100495 - Corp and Foundation Relations

Pay Rate:Pay Range

Specify Range or Amount: $41,000 - $44,000

Is this a JMU only position?No

Is this a grant-funded position?No

Is this a Conflict of Interest designated position?No

Beginning Review Date:09/11/2024

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

General Information:

Primary Objective of Position
The Corporate and Foundation Relations Operations Specialist is a staff member within the division of University Advancement. The Corporate and Foundation Relations Operations Specialist reports to and takes direction from the Sr. Director of Corporate and Foundation Relations. Duties are implemented according to the policies and procedures of University Advancement, the Development Office and the Office of Corporate and Foundation Relations.

The primary responsibilities of the position are to provide administrative support to the Sr. Director of Corporate and Foundation Relations and programmatic support to various projects and programs with particular focus on implementing and sustaining business processes to maximize engagement and giving opportunities industry partners and private foundations. The position's most critical requirements are strong project management, interpersonal and organizational skills, great attention to detail and business process implementation and execution.

Duties and Responsibilities:

• Administrative Support to Senior Director of CFR - calendar management; proactive in anticipating the needs of the Sr. Director
• Knowledgeable of activities and programs within CFR, Development Office, and University Advancement.
• Office Operations Management - fiscal duties (budgeting/purchasing/ordering), vendor relationship management (promo items, for example); handles diverse tasks and contributes wherever needed to ensure smooth operations for the entire CFR team
• Stewardship and Reporting - manage timelines, compile data, assist/develop processes; comfortability approaching team members or gently nudging faculty/staff to keep reporting on time
• Writing/editing skills OR an interest to learn the proposal development process/contribute to securing funding
• Interest in philanthropy/growing within UA, desire to make a positive impact - understanding of the purpose of advancement in a university setting
• Assist CFR with planning and executing a successful Madison Trust Program
• Desire to grow as a team member through professional development opportunities and professional organization membership
• Comfortable with technology/willing to learn digital tools - Microsoft 365, Canva or Adobe Creative Cloud, JMU Advancement systems (or CRMs, generally), JMU finance trainings (SPCC/eVA/BOA Works); research databases for funding opportunities
• Nimble, versatile, adaptable, resourceful, a problem solver
• Perform other duties as requested/required.

Qualifications:

Required:

• Previous related experience, preferably in a higher education setting or state agency.
• Exceptional verbal and written communication skills, including strong critical thinking/analytical skills and organizational skills.
• Interpersonal skills that demonstrate respect for others, support for department and organizational goals and the ability to work as part of a team.
• Excellent time-management and detail-orientated skills, and use of effective tracking methods to complete projects.
• Proficiency in the use of Microsoft Office (Word, Excel, Access, PowerPoint), email, internet and relational databases.
• Ability to prioritize and manage multiple projects at once.
• Impeccable customer service skills.

Additional Considerations:

• Experience in Development support.
  
  

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.