Posting Details

Posting Details

Posting Number S12125P

Working Title Data Specialist

Department DAR-Information Technology

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Division of Development and Alumni Relations

The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Development and Alumni Relations, Information Technology

The Information Technology department in the division Development & Alumni Relations provides IT and communications support for over 200 division employees across 8 different locations. The department provides for all hardware and software needs for the Division. They support the Divisions Customer Relations Management (CRM), Gift Accounting System, and the General Ledger/Fund Accounting System along with multiple other tools. They also provide selection, purchasing and support of all DAR employees' mobile and desktop devices (PC's, iPads, phones, lab tops, printers, monitors, etc.) They are responsible for the security of all hardware and software systems and all DAR data.

College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

8:00am-5:00pm; Must be willing and able to work evenings and weekends as necessary

Advertised Salary $60,000+ Commensurate qualifications and experience

Posting Date 05/21/2024

Open until filled Yes

Closing Date

Proposed Starting Date 08/01/2024

Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Business Operations Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Minimum 2 years work experience in comparative technology environment
• Minimum 2 years work experience in report writing, data visualization, and data curation
• Enthusiasm, dedication to quality customer service standards and the ability to work effectively in a fast-paced, team-oriented environment
• Superior interpersonal, communication, and organizational skills. Demonstrated ability to handle conflicts calmly and professionally
• Demonstrated experience and proficiency across multiple reporting, data analytics, and visualization toolsets
• Demonstrated ability to manage relationships with multiple vendors and external entities
• Demonstrated ability to communicate, interact, and offer support to groups ranging from internal to external entities in both public and private leadership roles
• Prefer experience and knowledge with Qlik, Tableau, or Cognos

Position Summary

This position participates in the creation of financial system reports and data analytics/visualization for the Division of Development & Alumni Relations (DAR). The incumbent provides design and production direction for reports and generation to fit UGA Foundation's (UGAF) specific needs. The position is also responsible for handling front-line support calls from customers related to reports and data needs. The incumbent works closely with the Office of Advancement Services' Client Services and Analytics & Reporting teams to ensure the report creation and direction stays in-tune with end user needs. The position performs varying system administration duties, user security, and assistance with the Workflow Designer application.

Knowledge, Skills, Abilities and/or Competencies

• Demonstrated knowledge and ability to produce financial reports (electronic and paper) and visualizations using both industry standard and proprietary toolsets
• Familiarity with financial accounting principles and terminology
• Understanding of data access methodologies and data storage structures
• Demonstrated ability to manage and coordinate multiple projects across a team
• Apply multiple technologies for integrated solutions and foresee the consequences of integration
• Solve problems where cause and effect may not be obvious and understand when and how to apply appropriate technology to solve problems
• Demonstrate effective oral, written, and presentation skills
• Plan and monitor work in context of the unit's vision and provide strategic management of objectives and assigned activities
• Ability to collaborate with others and enlist buy-in from different groups

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Travel in and out of state and country as necessary
• Work evenings and weekends as necessary
• Work in a standard open office environment
• Sit and work at a computer workstation for an extended amount of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 50 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

• Design, create, implement, document, support, and manage financial system reports, data visualization/analytics, and data curation.
• Produce reports to meet UGA Foundation financial needs, using vendor provided toolsets, whether legacy or next generation.
• Produce visualization and analytic models using tools like Cognos, Tableau or Qlik
• Curate data and contribute to data dictionaries
• Ensure accuracy of data delivered based on requests, serving as Quality Assurance lead for reporting and visualizations.
• Analyze data needs, helping define and produce solutions for identified integration needs.
• Collaborate with other UGA units to meet needs from data sources outside of UGA Foundation (ex: UGA data warehouse).
• Manage the UGA Foundation financial system's data import and export processes.

Percentage of time 45 Duties/Responsibilities

• Assist in management of user access for the UGA Foundation financial management system.
• Assist in managing of user access for UGA Foundation donor system and other systems as needed.

Percentage of time 10 Duties/Responsibilities

• Provide holistic user support for UGA Foundation financial management and donor systems, assist with System Administration duties for financial system.
• Assist developing and managing of workflow models and conditioning changes associated with UGA Foundation financial management systems.
• Troubleshoot, monitor, and manage the financial management system's services, working with internal resources and vendors as appropriate.
• Develop documentation, for both functional and technical teams, associated with the UGA Foundation Financial platform; including but not limited to user guides, help scripts, process documentation, and troubleshooting guides.

Percentage of time 40 Duties/Responsibilities

• Other duties as assigned to include, but not limited to, attending meetings, serving on committees, developing specifications for software need/upgrades, assisting with end user device support, and identifying emergency technologies.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Development & Alumni Relations' Office of Talent Management

Recruitment Contact Email dartalent@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • African American Development Officers (AADO)
   • Association of Fundraising Professionals (AFP)
   • Annual Giving Network
   • CASE
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Current UGA Employee
   • Diverse Jobs
   • Handshake
   • HigherEdJobs
   • Insight Into Diversity
   • LinkedIn
   • Talent Management Newsletter
   • UGAJobs (UGA's job board)
   • Other (please provide)

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents