Department Data Analyst, Department of Internal Medicine

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As one of the world's foremost research institutions, UT Southwestern Medical Center is known for our life-changing research that has led us to 6 Nobel Prizes. With a career in our esteemed Internal Medicine Department, you will be a key part of our multidisciplinary research facility with opportunities to work with leaders in patient care and medical research. The Department of Internal Medicine Team at UT Southwestern is dedicated to providing exceptional patient-centered care. We seek to advance Internal Medicine through interprofessional education, leadership, and scientific discovery. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

This role serves as the main data analyst for the Chair's administrative team in the Department of Internal Medicine. The Chair's office is responsible for processing numerous operational encounters using Microsoft Office tools. These encounters, such as administrative activities between department divisions. This information will be analyzed to review prior years activities. Additionally, this role prepares reports to assist leadership in decision-making. This position is 100% on campus.

Experience and Education

Minimum Requirements:

• Bachelor's degree in science, Information Management, Healthcare Information, Statistics, Business or closely related field and three (3) years data management/analyst experience.
• Work in a clinical or healthcare related field preferred.
• Familiarity with scientific terms (in biology, biochemistry, chemistry, etc.) preferred.

Preferred Skills:

• Proficiency in Microsoft O365 Suite, including Excel, Forms, SharePoint, Teams, PowerApps, and PowerAutomate.
• Strong analytical and problem-solving skills, particularly in creating reports using Excel.
• Experience with Help Desk and/or Ticketing Software.

Key Responsibilities

• Develop, test, implement, and maintain automated processes for the department.
• Generate and analyze reports from various automated systems for departmental leadership review.
• Monitor existing systems for errors and glitches and implement corrective actions for any issues.
• Create automated solutions to enhance efficiency while ensuring compliance with institutional policies.
• Aid in testing new processes and identifying edge cases.

Additional Job Duties:

• Abstracts data, reconciles data inconsistencies and performs analysis. Interprets numerical data and relates to Manager.
• Creates data reports from existing databases based on needs analysis leadership and/or clinicians/researchers.
• Shares vital information with department management team for dissemination across all division.
• Prepares and submits documents to federal agencies, state agencies, private research funding agencies and other organizations as required by law and contractual vehicle.
• Monitors existing compliance documents with the terms of contractual vehicle with the university.
• Monitors data gained from department information services and creates useful downloads for distribution among division directors.
• Designs and creates merges data files and/or warehouse data sets; determines best methods for efficient capture and merging of information from various data resources and access to tools to generate reports.
• Facilitates efficient distribution of information gleaned from departmental billing downloads.
• Partners with senior leadership and/or clinicians/researchers to design and perform complex analyses and report creation, including identifying and interpreting of trends, patterns of variations and implications for improvement initiatives.
• Focus on patient satisfaction outcomes and scores as noted in quarterly department data downloads.
• May provide education/training to team members on generation and/or interpretation of data, statistical analysis and application to decision making to improve organization efficiency and outcomes.
• Provides essential and informative feedback to department manager/director as to how well their area functions within parameters measured.
• Develops and maintains protocol for maintain department wide volunteer faculty credentialing.
• Designs and creates tools to capture data, run/build reports and conducts analysis for purpose of measuring productivity and identifying trends/patterns that represent opportunities to improve and increase operational efficiency.
• Partners with senior leadership for review and data interpretation and then participate in plan development and implementation.
• Performs other duties as assigned.

To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/

For general COVID-19 information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.