Deputy Assistant Secretary for Operations

Summary

The Department of Energy's (DOE) Office of Fossil Energy and Carbon Management - Headquarters is looking for a dynamic, innovative, seasoned executive to lead the operational functions, including financial management, workforce development, information technology, communications, ESS&H and strategic areas such as Artificial Intelligence and acquisition planning.

This job is open to

• Federal employees - Competitive service
  
  Current or former competitive service federal employees.
• Federal employees - Excepted service
  
  Current excepted service federal employees.
• Senior executives
  
  Those who meet the five Executive Core Qualifications (ECQs).
• The public
  
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Open to All U.S. Citizens

Duties

As the Deputy Assistant Secretary for Operations you will:

• Direct organizational activities, frame strategic plans based on broad organizational assessments and evaluations of long-term organizational objectives.
• Oversee and direct the internal organization, staffing, policies, and personnel authorities required to carry out the responsibilities of the organization, including the recruitment of senior managers and technical experts necessary to ensure the success of the programs.
• Serve as the principal advisor to the Assistant Secretary for Fossil Energy and Carbon Management (ASFECM) and Principal Deputy Assistant Secretary (PDAS) on all matters relating to assigned functions and programs including strategic planning, budget formulation and execution, communication strategies, strategic human capital management and workforce development and management, administration of information technology services, environmental oversight, security, safety, and health, procurement of services, legal services (through liaison with General Counsel), and administration of relevant strategic activities.
• Evaluate the operating and management performance, ensuring effective changes and reforms are implemented to assigned organizational programs and offices.
• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepares schedules for completion of work. The incumbent assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and appraises staff performance; provides advice, counsel, or instruction to employees on both work and administrative matters; interviews candidates for positions in the unit; and recommends appointments, promotion, or reassignment to such positions.
• Promote Diversity and Equal Employment Opportunity (EEO) and for ensuring full implementation of the Diversity, EEO and Affirmative Employment Program Plan. Provides management direction and input to affirmative action goals and objectives; ensures that personnel management within the organizational entity under supervision is accomplished without regard to race, color, religion, sex, age, handicap, or national origin.

Requirements

Conditions of Employment

PRE-HIRING REQUIREMENTS: This is a permanent position in the SES. Unless you are already a member of the SES with career status or are a graduate of an Office of Personnel Management (OPM) certified SES Candidate Development Program, your executive qualifications must be approved by OPM before you can be hired. If you are selected, you will be required to prepare your executive core qualification (ECQ) narrative for OPM submission.

CITIZENSHIP: You must be a U.S. Citizen or National.

BACKGROUND INVESTIGATION: You must pass a background investigation.

PUBLIC FINANCIAL DISCLOSURE REPORT (OGE 278): If you are selected for this position, you will be required to file this report prior to entry on duty in accordance with the Ethics of Government Act of 1978.

SECURITY CLEARANCE: You must be able to obtain and maintain a DOE Q-level security clearance

DRUG TESTING: As a condition of appointment to this position, if you are selected, you will be required to pass a drug test. If you fail to take the test or fail the test, you will no longer be considered for the job.

PROBATIONARY PERIOD: You must complete a one-year SES probationary period.

SELECTIVE SERVICE: If you are a male born after December 31,1959, you must be registered with the Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register.

MOBILITY: A mobility agreement may be required based on mission needs.

E-VERIFY: New employees will be required to pass the employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.

Qualifications

As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible executive leadership and supervisory experience that is indicative of senior executive level management capability and directly related to the skills and abilities outlined under Executive Core Qualifications and Mandatory Technical Qualifications listed below.

The application process used to recruit for this position is the RESUME-BASED Method. The applicant must address the Mandatory Technical Qualifications (MTQs) and Executive Core Qualifications (ECQs) in detail within their resume. Resumes must not exceed eight (8) pages.

We recommend that your resume emphasize your level of responsibilities, the complexity of the position, situation, or programs you've managed, and scope and breadth of the results or outcomes of your actions. You will be evaluated to determine if you meet the minimum qualifications required for the position and on the extent your application demonstrates that you possess the knowledge, skills, and abilities required.

EXECUTIVE CORE QUALIFICATIONS (ECQs):

YOUR RESUME MUST CLEARLY DOCUMENT AND DEMONSTRATE THE FOLLOWING EXECUTIVE CORE QUALIFICATIONS (ECQs) EVIDENCE WITHIN YOUR RESUME NOT TO EXCEED EIGHT (8) PAGES:

1: Leading Change: Ability to bring about strategic change, both within and outside the organization, to meet organizational goals and establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision

2: Leading People: Ability to lead people toward meeting the organization's vision, mission, and goals and provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building

3: Results Driven: Ability to meet organizational goals and customer expectations and make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility

4: Business Acumen: Ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management

5: Building Coalitions: Ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. ?Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating

Detailed information on each ECQ, the underlying and fundamental competencies, sample narratives and a tips sheet for writing effective ECQs are available in the "Guide To Senior Executive Service Qualifications" Senior Executive Service Executive Core Qualifications and Senior Executive Service Qualifications & Fundamental-Competencies.

MANDTORY TECHNICAL QUALIFICATIONS (MTQs):

IN ADDITION TO THE ECQS, YOU WILL BE EVALUATED ON ALL OF THE FOLLOWING MANDATORY TECHNICAL QUALIFICATIONS (MTQs): Your responses to the MTQs should be embedded/addressed in detail within your resume, not to exceed eight (8) pages.

MTQ#1 Demonstrated senior-level experience leading at least three of the following areas: (1) budget formulation and execution; (2) strategic human capital management and workforce development; (3) communication services; (4) information technology and cyber security; (5) environment, security, safety and health; (6) procurement advisory services; and (7) artificial intelligence. Your experience should include developing and/or advising on organizational objectives and goals or leading a significant project with impactful results.

MTQ#2 Demonstrated executive experience providing leadership, direction, and oversight to a complex, large-scale organization to include framing strategic plans; establishing internal control standards for effectiveness, efficiency, and productivity; creating organizational policies; assessing organizational performance; and providing expert advice to senior officials and representing an organization in discussions or negotiations with senior officials of other organizations.

A sample 8-page resume that incorporates ECQs and MTQs can be viewed on this link (indexed at page 29-37)

http://www.opm.gov/ses/references/GuidetoSESQuals_2012.pdf.

Education

Additional information

The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

Telework: Your position may be eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the DOE Workplace Flexibilities policy. For general information on government-wide Telework polices visit: www.telework.gov

OF-306: You may be required to complete an OF-306, "Declaration for Federal Employment" form used to (a) determine your suitability for Federal Employment and/or (b) in conducting an investigation to determine your suitability or ability to hold a security clearance.

Applications contain information subject to the Privacy Act (PL 93 579, 5 USC 552a). The information is used to determine qualifications for employment and is authorized under Title 5, USC, Section 3302 and 3361.

The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint to the agency within 30 calendar days of the date of alleged non-compliance by completing the Fair Chance Act Intake Form and submitting it to the Administrative Investigations Program at AdministrativeInvestigations@hq.doe.gov.

The selecting official may need to consult Departmental ethics counsel to determine whether any of your former or current employers, affiliations, or financial holdings conflict with your ability to perform the duties of this position. If necessary, ethics counsel will work with you and the hiring office regarding potential mitigation strategies, if available.

Hiring incentives may be authorized in accordance with agency policy and if funding is available.

This is a non-bargaining unit position.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Veteran's Preference does not apply to the Senior Executive service (SES).

You will be evaluated on the quality and extent of your total accomplishments, experience, and education (if applicable). Your application will be rated and ranked by an Executive Resources Board (ERB) Panel, comprised of at least three SES members, using only the information submitted within the application package. If your application does not demonstrate sufficient possession of the ECQs and MTQs, you will be determined ineligible for further consideration. In order to be eligible, you must demonstrate that you have depth and breadth of experience to successfully perform the duties of the job.

As part of the Resume Based recruitment method, the ERB Panel conducts a structured interview for all applicants who are determined to be in the top category from the ERB Rating Panel. Based on the Panel's evaluation, applicants who are determined Best Qualified will be referred to the selecting official for further consideration and possible second interview. Persons tentatively selected for appointment to SES positions must prepare their ECQ package for OPM's Quality Review Board (QRB) certification. The QRB review and certification is the last critical step in the SES selection process, and all SES candidates must have their executive qualifications certified by a QRB before being appointed as career members of the SES.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  It is important you include and address all ECQs, MTQs, and accomplishments in your resume. A sample 8-page resume that incorporates ECQs and MTQs can be viewed on this link (indexed at page 29-37). http://www.opm.gov/ses/references/GuidetoSESQuals_2012.pdf.
  
  Thoroughly review the following list to determine the documentation you need to submit. If you fail to submit required documentation before the announcement closes, you will be rated "ineligible." Some documents may not apply to all applicants.
  
  To apply for this position, you must provide a complete Application Package which includes:
  
  1. ALL APPLICANTS - Eight-page ECQ-based Resume including the following:
  
  
  • Full name, mailing and email addresses, day & evening telephone numbers
  • Education information including:
    
    • Name, city, state of colleges/universities attended, major & type of degree received.
    • Report only schools accredited by the accrediting institutions recognized by the U.S. Department of Education
  • All work experience (paid and unpaid) including:
    
    • Job title, duties/accomplishments, employer's name/address, start/end dates (include month, day, and year), average hours per week worked
  • Honors, awards, special accomplishments
  
  
  Tips for preparing SES applications. We recommend that your resume emphasize your level of responsibilities, the scope and complexity of the programs managed, and your program accomplishments, including the results of your actions.
  
  2. Current or former career SES members must provide a SES appointment SF-50 (Notification of Personnel Action), and an SF-50 showing current career SES status or career SES reinstatement eligibility.
  
  3. Applicants who have successfully completed an OPM-approved SES Candidate Development Program must submit a copy of their certification.
  
  4. Current or former Federal Civilian employees, must submit a copy of your most recent SF-50 (non-award) documenting the following: 1) Full position title; 2) appointment type; 3) occupational series; 4) pay plan, grade, and step; 5) tenure code; 6) service computation date (SCD).
  
  5. Optional - cover letter (one page maximum).
  
  NOTE:
  
  • All documents must be uploaded into the system; USAJobs Resume Builder resumes will not be accepted.
  • Separate written narratives addressing the ECQs and/or MTQs will not be considered.
  • Pages submitted in excess of the limits described above will not be considered.
  • Do not use borders, provide photos or list a Social Security Number or date of birth on any attachment.
  • If you are selected for this position, you may be asked to provide additional documentation to verify your responses.
• How to Apply
  
  Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (ET) on the announcement closing date (09/12/2024) to receive consideration. Faxed or e-mailed applications and/or resumes will not be accepted. Requests for extensions will not be granted.
  
  All statements made in this application are subject to investigation and any false or dishonest answer to any question may be grounds for disqualification and loss of consideration. If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible' or 'not qualified'.
  
  The application process is as follows:
  
  1. You must have a login.gov account to sign into USAJOBS: https://www.usajobs.gov/Help/how-to/account/.
  2. To begin the application process in USAJOBS, click the Apply Online button.
  3. Answer the questions presented in the application and attach all required and supporting documentation.
  4. You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.
  
  You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account, select Update Application: https://my.usajobs.gov/Account/Login. This option will no longer be available once the announcement has closed.
  
  To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
  
  If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center: https://www.usajobs.gov/Help/
  
  If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.
  
  Agency contact information
  
  Christina Nanney
  
  Email
  
  Christina.Nanney@hq.doe.gov
  
  Address
  
  Office of Fossil Energy and Carbon Management - Headquarters
  
  P.O. Box 5088
  
  Oak Ridge, TN 37831
  
  US
  
  Next steps
  
  We will continue to update your status online as changes are made. Applicants who meet the mandatory ECQs and MTQs will be evaluated by a panel of senior executives. If you are selected, reference checks may be completed. DOE's Executive Resources Board will make a final approval of the selection, and in competitive cases, OPM's Qualifications Review Board (QRB) must certify the ECQs before final appointment can occur. If OPM/QRB certification is required, you will be required to prepare your ECQ package for OPM/QRB certification. Verification of performance, suitability and security information from reference checks will be taken into consideration before making final job offer.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

It is important you include and address all ECQs, MTQs, and accomplishments in your resume. A sample 8-page resume that incorporates ECQs and MTQs can be viewed on this link (indexed at page 29-37). http://www.opm.gov/ses/references/GuidetoSESQuals_2012.pdf.

Thoroughly review the following list to determine the documentation you need to submit. If you fail to submit required documentation before the announcement closes, you will be rated "ineligible." Some documents may not apply to all applicants.

To apply for this position, you must provide a complete Application Package which includes:

1. ALL APPLICANTS - Eight-page ECQ-based Resume including the following:

• Full name, mailing and email addresses, day & evening telephone numbers
• Education information including:
  
  • Name, city, state of colleges/universities attended, major & type of degree received.
  • Report only schools accredited by the accrediting institutions recognized by the U.S. Department of Education
• All work experience (paid and unpaid) including:
  
  • Job title, duties/accomplishments, employer's name/address, start/end dates (include month, day, and year), average hours per week worked
• Honors, awards, special accomplishments

Tips for preparing SES applications. We recommend that your resume emphasize your level of responsibilities, the scope and complexity of the programs managed, and your program accomplishments, including the results of your actions.

2. Current or former career SES members must provide a SES appointment SF-50 (Notification of Personnel Action), and an SF-50 showing current career SES status or career SES reinstatement eligibility.

3. Applicants who have successfully completed an OPM-approved SES Candidate Development Program must submit a copy of their certification.

4. Current or former Federal Civilian employees, must submit a copy of your most recent SF-50 (non-award) documenting the following: 1) Full position title; 2) appointment type; 3) occupational series; 4) pay plan, grade, and step; 5) tenure code; 6) service computation date (SCD).

5. Optional - cover letter (one page maximum).

NOTE:

• All documents must be uploaded into the system; USAJobs Resume Builder resumes will not be accepted.
• Separate written narratives addressing the ECQs and/or MTQs will not be considered.
• Pages submitted in excess of the limits described above will not be considered.
• Do not use borders, provide photos or list a Social Security Number or date of birth on any attachment.
• If you are selected for this position, you may be asked to provide additional documentation to verify your responses.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (ET) on the announcement closing date (09/12/2024) to receive consideration. Faxed or e-mailed applications and/or resumes will not be accepted. Requests for extensions will not be granted.

All statements made in this application are subject to investigation and any false or dishonest answer to any question may be grounds for disqualification and loss of consideration. If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible' or 'not qualified'.

The application process is as follows:

1. You must have a login.gov account to sign into USAJOBS: https://www.usajobs.gov/Help/how-to/account/.
2. To begin the application process in USAJOBS, click the Apply Online button.
3. Answer the questions presented in the application and attach all required and supporting documentation.
4. You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.

You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account, select Update Application: https://my.usajobs.gov/Account/Login. This option will no longer be available once the announcement has closed.

To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center: https://www.usajobs.gov/Help/

If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.

Agency contact information

Christina Nanney

Email

Christina.Nanney@hq.doe.gov

Address

Office of Fossil Energy and Carbon Management - Headquarters

P.O. Box 5088

Oak Ridge, TN 37831

US

Next steps

We will continue to update your status online as changes are made. Applicants who meet the mandatory ECQs and MTQs will be evaluated by a panel of senior executives. If you are selected, reference checks may be completed. DOE's Executive Resources Board will make a final approval of the selection, and in competitive cases, OPM's Qualifications Review Board (QRB) must certify the ECQs before final appointment can occur. If OPM/QRB certification is required, you will be required to prepare your ECQ package for OPM/QRB certification. Verification of performance, suitability and security information from reference checks will be taken into consideration before making final job offer.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request