Deputy Director of Administration (CEA B)

Under the general direction of the GO-LUCI Undersecretary and the Director, the Deputy Director of Administration is responsible for the overall policy development and management of GO-LUCI's administrative operations which interface and impact the general function and efficiency of all GO-LUCI operations. The incumbent has overall responsibility for the administrative activities that support GO-LUCI's critical lines of business and serves as the principal advisor on complex issues relating to accounting, budgetary, human resources, business services, contracts, and other administrative policies affecting the programs of the organization.

NOTE: Training & Development (T&D) assignments will not be considered for this recruitment.

You will find additional information about the job in the Duty Statement .

Working Conditions

Persons appointed to this position must be reasonably expected to lift, carry, push, pull, or otherwise move objects weighing up to 5 lbs. Involves sitting most of the time but may involve walking or standing for brief periods of time. Occasional/overnight travel up to 5% may be required.

All GO-LUCI employees must reside in California upon appointment.

Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-445936

Position #(s):
368-695-7500-XXX

Working Title:
Deputy Director of Administration (CEA B)

Classification:
C. E. A. $11,778.00 - $14,032.00 B

# of Positions:
1

Work Location:
Sacramento County

Telework:
In Office

Job Type:
Career Executive Assignment - Non Tenured, Full Time

Department Information

The Governor's Office of Land Use and Climate Innovation (GO-LUCI) serves the Governor and his Cabinet as staff for long-range planning and research and constitutes the comprehensive state planning agency. GO-LUCI assists the Governor and the Administration in planning, research, policy development, and legislative analysis. GO-LUCI formulates long- range state goals and policies to address land use, climate change, population growth and distribution, urban expansion, infrastructure development, groundwater sustainability and drought response, and resource protection. GO-LUCI's budget programs include State Planning and Policy Development, Strategic Growth Council, Governor's Office of Service and Community Engagement, Office of Community Partnership and Strategic Communication, Racial Equity Commission, and Youth Empowerment Commission. GO-LUCI is a fast-paced, creative work environment that requires staff to have strong collaboration skills, an ability to quickly respond to changing policy needs, and a positive attitude and sense of humor. Proven commitment to creating a work environment that celebrates diverse backgrounds, cultures, and personal experiences.

To learn more about OPR, please visit our website: https://opr.ca.gov/

Please note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

Department Website: www.opr.ca.gov

Special Requirements

Do NOT include ANY confidential information to your application on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, Limited Examination and Appointment Program status, medical information, marital status, and age. Confidential information on the first page of the applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

When submitting supporting documents, PDF file format is preferred.

For those who must submit their application via the postal service, please indicate the position and Job Control numbers for the position which you are applying for.

Using your online CalCareer account to apply electronically is the preferred method of applying for this vacancy and is highly recommended; however, candidates may apply by mail or in person, as set forth in this announcement.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/29/2024
Who May Apply
Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Governor's Office of Land Use and Climate Innovation
Attn: JC- 444080 368-695-7500-XXX
1400 10th Street

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Governor's Office of Land Use and Climate Innovation
JC-444080 368-695-7500-XXX
1400 10th Street

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - SUPPLEMENTAL QUESTIONNAIRE - APPLICATIONS RECEIVED WITHOUT A SUPPLEMENTAL QUESTIONNAIRE (SQ) WILL NOT BE CONSIDERED. NOTE: Resumes, cover letters, and other materials will not be accepted in place of the required SQ.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

General Qualifications
State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.
Knowledge and Abilities
Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

Knowledge of:

The organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development.

Ability to:

Plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures, and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and establish and manage project priorities.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of state and local government functions and possess a deep understanding of public administration practices.

Experience at the managerial level providing leadership in administrative areas including accounting, budgeting, business services, contracts, procurements, and human resources.

Experience in formulating and implementing policies and procedures to ensure balance between good governance and customer service and to keep pace with changing demands.

Experience developing and implementing strategic plans, performance measurements, and benchmarking for administrative services.

Demonstrated ability to coach and mentor employees to create a work environment that stimulates learning, encourages growth, and recognizes individual achievements to ensure peak performance.

Experience in undertaking business process improvement efforts and innovative approaches to problem solving to meet organizational goals.

Demonstrated ability to analyze complex issues, make sound decisions, and present them to all levels of staff and management.

Experience collaborating with a variety of internal and/or external groups on administrative issues of a high profile and/or politically sensitive nature to reach a mutually agreeable solution.

Examination Information

The examination process will consist of an application and the Supplemental Questions evaluation. The Supplemental questions will be used to evaluate your education and experience as it relates to the Desirable Qualifications of the position and will also serve as documentation of each candidate's ability to present information clearly and concisely in writing since this is a critical factor to successful job performance. The Supplemental Questions will be the only basis for your final score and rank on the eligibility list.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

Hiring interviews for the Job may be conducted with the most qualified candidates.

The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

Benefits
Benefit information can be found on the California Department of Human Resources website, www.calhr.ca.gov , and the California Public Employees Retirement System website, www.calpers.ca.gov .

Information on benefits afforded by membership in the California Public Employees Retirement System Benefit can be found on the California Department of Human Resources (CalHR) website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx .

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: www.opr.ca.gov
Human Resources Contact:
Jeannine Fenton
(916) 539-0329
Jeannine.Fenton@opr.ca.gov
Hiring Unit Contact:
Robin Ferrell
(279) 228-3127
Kim.Ferrell@opr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer Alanna Dayton
(916) 322-2318
Alana.Dayton@opr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Other

The Supplemental Questionnaire (SQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please answer each question numerically in the same order outlined below. Applications received by those who do not follow the instructions in this section will not be considered. APPLICATIONS RECEIVED WITHOUT A SUPPLEMENTAL QUESTIONNAIRE (SQ) WILL NOT BE CONSIDERED. NOTE: Resumes, cover letters, and other materials will not be accepted in place of the required SQ.

• Applicant must answer the questions listed below in order.

• SQ must be typed, single spaced, 11-point Arial font, and no more than three (3) pages in length.
• The document shall be titled "Supplemental Questionnaire - (Your Full Name)."

When completing the SQ, please include all relevant experience, education, and training for the statement below.

Describe your leader experience with substantial participation in formulation, operation, and evaluation of policies and procedures in all administrative areas including accounting, budgeting, business services, contracts, procurements, and human resources.

Describe your experience communicating effectively with high-level management representatives of federal, state, other government agencies, and other organizations.

Describe your ability to manage large complex budgets, and apply budgetary, financial accounting, and contract management skills in administration of an organization within California state government.

Describe your experience in conveying complex concepts clearly before large groups of people.

Describe experience in dealing with and providing insight and direction on highly sensitive personnel matters.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.