Director of Alumni Relations

Posting Details

Posting Details

Posting Number S12574P

Working Title Director of Alumni Relations

Department DAR-Alumni Chapters

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Division of Development and Alumni Relations

The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Office of Alumni Relations

The UGA Alumni Relations advances the academic excellence, interests, and traditions of Georgia's flagship university by inspiring engagement through relevant programming, enhanced connections, and effective communications.

College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and https://alumni.uga.edu/about-uga-alumni-association/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

8:00am-5:00pm; Must be willing and able to work evenings and weekends as necessary

Advertised Salary $67,600+ Commensurate qualifications and experience

Posting Date 08/26/2024

Open until filled Yes

Closing Date

Proposed Starting Date 11/01/2024

Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Alumni Relations Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• At least six (6) years of work in development, advancement, engagement, alumni relations, sales, service, or other experience in a philanthropic setting
• Supervisory and management experience related to holding teams accountable to goals
• Budget management experience
• Volunteer management experience
• Sales and marketing experience
• Communications experience
• Development/Advancement and Alumni Relations/Engagement experience
• Program Development experience
• Program management experience
• Event planning experience
• Fluent experience creating and working with spreadsheets (Microsoft Excel)

Position Summary

This position is responsible for providing strategic leadership and direction for regional alumni outreach for the University of Georgia through the chapters program. This role is responsible for identifying, engaging, and building relationships with volunteer leaders as well as executing the vision for the chapters program. The Director is responsible for achieving the goals set by the Senior Director and organizing, planning, and communicating at a leadership level. It is expected that meaningful engagement of volunteers and other alumni, family, and friends, should promote philanthropic support for the University.

The position works in a team setting where responsibilities involve collaboration, communications, volunteers, and colleagues across campus.

Knowledge, Skills, Abilities and/or Competencies

• Critical thinking, strategic planning, and ability to execute tasks at a high level.
• Experience with fundraising or advancement.
• Excellent time management and the ability to prioritize multiple competing priorities.
• Experience in volunteer management and event planning.
• Exemplary communications skills (both written and verbal).
• Commitment to outstanding customer service.
• Ability to motivate, coach, and lead groups and individuals.
• Ability to establish the trust of colleagues and build strong relationships with key faculty/staff.
• Collaborative style combined with the ability and desire to work in a team-based environment
• Creative thinker with ability to receive constructive feedback on ideas.
• Demonstrated computer competency and knowledgeable of Word, Excel, PowerPoint, Outlook, and social media outlets.
• Quick learner, self-starter, and can adapt to a fast paced, multi-faceted, and dynamic organization.
• Ability to articulate a proposal clearly and concisely for a new strategy or solution to a problem so that others can quickly and easily understand.
• Ability to maintain high degree of confidentiality and responsibility regarding information related to university business and confidential donor and prospect information.
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia.

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising and engagement reporting are expected of all professionals. All professionals will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Travel in and out of state as needed
• Work nights and weekends as necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

• Execute vision for the chapters program as directed by Senior Director of Alumni Relations.
• Maintain a positive environment in the chapters department.
• Ensure chapter events are executed with professionalism, excellence and have a primary mission of educating attendees on the priorities and needs at the University of Georgia.
• Identify, recruit, and vet top volunteer leaders to lead chapters in all Development & Alumni Relations' (DAR) priority markets and other markets with large populations of alumni, family, friends, and prospective students.
• Lead Chapters' staff in areas of interpersonal communication, professional development, and problem solving.
• Execute a creative and wide-reaching regional chapter program strategy to connect and reconnect alumni with the University of Georgia.
• Sustain the chapters program structure and manage ongoing recruiting, training, and management of chapter volunteers.
• Oversee the coaching of volunteer leaders.
• Develop and manage processes for onboarding and transitioning chapter leaders. Maintain a monthly conference call for chapter leaders and Chapters' staff.
• Ensure that chapters have a strategic, UGA-focused calendar of events and programs to engage a broad range of alumni.
• Attend chapter programs and meetings in order to promote positive and collaborative communication and volunteer support as assigned.
• Prospect future volunteer leaders and donors.
• Serve as a thought leader in strategy sessions related to the alumni experience as well as liaison with other units that interact with the alumni community.
• Build internal relationships with campus colleagues in order to improve the alumni experience.
• Manage and supervise positions reporting to this position; Develop performance initiatives, expectations, and evaluate his/her performance annually.

Percentage of time 65 Duties/Responsibilities

• Manage the planning and execution of the following programs: Alumni Leadership Assembly, Game Watching Parties, Day at the Braves, Day at the United, Day at the Hawks, regional/alumni events, and other programs as assigned.
• Develop timelines, staff responsibilities, program schedules, internal collaboration opportunities, pre/post-event communication strategies for attendees and campus partners.
• Assist with other special regional projects and events as assigned.
• Collaborate with colleagues in the academic units to create opportunities for alumni participation, and partner with development colleagues to plan alumni outreach programs and events.
• Speak publicly about chapters' structure and programs to board members, alumni, senior campus administrators, or other high-level individuals.
• Develop and maintain collaborative relationships with colleagues in the Office of Development and other campus partners.
• Attend and serve as an alumni relations leader for events as assigned.

Percentage of time 25 Duties/Responsibilities

• Work collaboratively across all unit functions within the Office of Alumni Relations to ensure all teams can fulfill obligations, meet deadlines, and to consistently maintain business continuity.
• Work collaboratively with the communications team to manage chapter Web pages, social media pages, monthly chapter leader messages, and event requests.
• Provide new strategies for communication between regional alumni and chapter leaders, and between chapter leaders and Alumni Relations Staff.
• Monitor chapter social media pages.
• Coordinate communication to other internal units regarding chapter events, new leadership, etc.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Development & Alumni Relations' Office of Talent Management

Recruitment Contact Email dartalent@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • African American Development Officers (AADO)
   • Association of Fundraising Professionals (AFP)
   • Annual Giving Network
   • CASE
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Current UGA Employee
   • Diverse Jobs
   • Handshake
   • HigherEdJobs
   • Insight Into Diversity
   • LinkedIn
   • Talent Management Newsletter
   • UGAJobs (UGA's job board)
   • Other (please provide)
2. * Do you have professional fundraising experience?
   • Yes
   • No
3. * Do you have volunteer management experience?
   • Yes
   • No
4. * Do you have professional event management experience?
   • Yes
   • No

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents