Senior Director of Alumni Relations

Posting Details

Posting Details

Posting Number S12571P

Working Title Senior Director of Alumni Relations

Department DAR-Alumni Chapters

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Division of Development and Alumni Relations

The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Office of Alumni Relations

The UGA Alumni Relations advances the academic excellence, interests, and traditions of Georgia's flagship university by inspiring engagement through relevant programming, enhanced connections, and effective communications.

College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and https://alumni.uga.edu/about-uga-alumni-association/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

8:00am-5:00pm; Must be willing and able to work evenings and weekends as necessary

Advertised Salary $85,000+ Commensurate qualifications and experience

Posting Date 08/26/2024

Open until filled Yes

Closing Date

Proposed Starting Date 10/01/2024

Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Director. Subdivision/Unit AD

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• At least eight (8) years of work in development, advancement, engagement, alumni relations, sales, service, or other experience in a philanthropic setting
• Supervisory and management experience related to holding teams accountable to goals
• Budget management experience
• Volunteer management experience
• Sales and marketing experience
• Communications experience
• Development/Advancement and Alumni Relations/Engagement experience
• Program Development experience
• Program management experience
• Event planning experience
• Fluent experience creating and working with spreadsheets (Microsoft Excel)

Position Summary

The Senior Director of Alumni Relations will serve as a senior level leader and administrator for the Alumni Relations team. The Senior Director will be responsible for the oversight, vision, and to provide a plan for strategic growth of the program to be executed by the staff. The Senior Director will be responsible for developing new programming opportunities for engagement of all alumni, family, and friends. The position will collaborate with, manage, and supervise an Engagement Coordinator in carrying out these efforts.

The Senior Director will oversee and execute specific events for the Office of Alumni Relations. They will manage a portfolio of high-level engagement prospects for the purpose of future philanthropic support. Lastly, the Senior Director will assist the Executive Director of Alumni Relations with the management of the Alumni Board.

Knowledge, Skills, Abilities and/or Competencies

• Management and supervisory abilities.
• Critical thinking, strategic planning, and ability to execute tasks at a high level.
• Experience with fundraising or advancement.
• Excellent time management and the ability to prioritize multiple competing priorities.
• Experience in volunteer management and event planning.
• Exemplary communications skills (both written and verbal).
• Commitment to outstanding customer service.
• Ability to motivate, coach, and lead groups and individuals.
• Ability to establish the trust of colleagues and build strong relationships with key faculty/staff.
• Collaborative style combined with the ability and desire to work in a team-based environment
• Creative thinker with ability to receive constructive feedback on ideas.
• Demonstrated computer competency and knowledgeable of Word, Excel, PowerPoint, Outlook, and social media outlets.
• Quick learner, self-starter, and can adapt to a fast paced, multi-faceted, and dynamic organization.
• Ability to articulate a proposal clearly and concisely for a new strategy or solution to a problem so that others can quickly and easily understand.
• Ability to maintain high degree of confidentiality and responsibility regarding information related to university business and confidential donor and prospect information.
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia.

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising and engagement reporting are expected of all professionals. All professionals will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Travel in and out of state as needed
• Work nights and weekends as necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb
• Driving as needed to perform job duties

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Chapter and Program Management

• Responsible for developing a strategic plan for the Chapters program to ensure the Division of Development & Alumni Relations' (DAR) priority markets and future markets have chapters in place and have strong volunteer leaders in place for each chapter.
• Manage a team of Chapters staff, fostering an environment of collaboration with Regional Development and other DAR partners to increase productivity of Chapters.
• Lead Chapters' staff in areas of interpersonal communication, professional development, and problem solving.
• Regularly communicate with the Director of Alumni Relations to ensure the vision and plans for Chapters are being executed properly.
• Responsible for the oversight of an annual budget for the chapters program.
• Build internal relationships with campus colleagues to improve the Chapter experience.
• Enhance pre- and post-event engagement strategies and best practices for entire Alumni Relations team to follow.

Percentage of time 30 Duties/Responsibilities

Alumni Board Engagement and Campus Partner Collaboration

• Provide support to the UGA Alumni Relations Board.
• Serves as primary liaison to board members as directed by Executive Director.
• Responsible for assisting the Alumni Board President with meeting planning (3 annual meetings, exec retreat and orientation), accountability for board members, goal tracking for reporting.
• Oversee the board nomination process as directed by the Executive Director.
• Supervise Engagement Coordinator and their responsibilities with 40u40, B100, and Alumni Awards processes.
• Responsible for planning and executing monthly or bi-monthly campus partner meetings.
• Responsible for developing a campus liaison structure for team to promote strong collaboration and to send/collect volunteer referrals.
• Serve as primary liaison to the Regional Development team for events and programs as needed.

Percentage of time 25 Duties/Responsibilities

Other Engagement Programming and Events

• Research, plan, and execute future engagement programming.
• Further develop and promote alumni tours program to generate additional scholarship support for experiential learning,
• Benchmark with peer and aspirational peers to strategically launch new engagement programs and enhance current programs.
• Serve as a primary lead for planning and execution engagement events and programs (SkySuite, tailgates, ALA, regional partnerships, and other events).
• Manage the sky suite strategy, invitee list, staffing requirements, ensure sky suite is used strategically, working closely with Executive Director, and assigned Engagement Coordinator who manages sky suite administration.

Percentage of time 20 Duties/Responsibilities

Management and Supervision

• Manage and supervise staff members reporting directly to this position.
• Develop performance initiatives, expectations, and evaluate his/her performance annually.

Percentage of time 15 Duties/Responsibilities

Other duties as assigned including, but not limited to:

• Attend DAR and University events as a senior representative of Alumni Relations.
• Represent the department working with other departments across the university.
• Assist in assessing metrics and data analysis for program evaluation.
• Manage portfolio of high-level engagement prospects for the purpose of future philanthropic support.
• Ensure engagement with constituents is captured in the Giving and Alumni Information Link system (GAIL).
• Work collaboratively with the communications team to manage Web pages, social media pages, and newsletters.
• Work collaboratively across all unit functions within the Office of Alumni Relations to ensure all teams can fulfill obligations, meet deadlines, and to consistently maintain business continuity.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Development & Alumni Relations' Office of Talent Management

Recruitment Contact Email dartalent@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • African American Development Officers (AADO)
   • Association of Fundraising Professionals (AFP)
   • Annual Giving Network
   • CASE
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Current UGA Employee
   • Diverse Jobs
   • Handshake
   • HigherEdJobs
   • Insight Into Diversity
   • LinkedIn
   • Talent Management Newsletter
   • UGAJobs (UGA's job board)
   • Other (please provide)
2. * Do you have professional fundraising experience?
   • Yes
   • No
3. * Do you have volunteer management experience?
   • Yes
   • No
4. * Do you have professional event management experience?
   • Yes
   • No

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents