Director of Procurement and General Services

Title: Director of Procurement and General Services

State Role Title: GENERAL ADMINISTRATION MANAGER III

Hiring Range: $121,540 - $147,000

Pay Band: 7

Agency: Virginia Department of Health

Location:Dept of Health

Agency Website:www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

Directs the Department's Office of Procurement and General Services (OPGS) including procurement, contracting, Small Purchase Charge Card program, leasing, emergency management, fleet management, telecommunications, facilities management, parking services, building access, safety and security, surplus property disposal, statewide distribution and mail services. Establishes and maintains high standards of professionalism and performance with the Office, consistently demonstrating adherence to the Department's guiding principles and Code of Ethics while leading the OPGS staff toward the ultimate objective of achieving the vision and mission of VDH. Develops and promulgates agency policies concerning procurement and general services in a highly decentralized and geographically dispersed agency organized into 17 statewide program offices and 35 health districts at 212 statewide locations and the central office. This position is responsible for providing leadership, consultation, guidance and customer service for all procurement and general services policies and procedures; policy interpretation; procurement and general services systems and initiatives; business process improvement and standards of practice; innovations in practice; compliance; and audits. Ensures that deadlines are met and that deliverables constantly reflect a high level of quality. Provides direct supervision to division directors and professional staff. Must work closely, consult and collaborate with the Agency Information Technology Resource (AITR) for all IT related procurements and RFPs. Works with the AITR team and the Project Management team to coordinate with VITA on technology procurements and processing through the VITA Project Management Division. Receives general direction from the Deputy Commissioner for Administration.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Comprehensive knowledge of state procurement and contract laws, regulations, policies and best practices including the Virginia Public Procurement Act (VPPA) and Agency Procurement and Surplus Property Manual (APSPM)
• Comprehensive knowledge of Commonwealth laws, policies and best practices surrounding general service areas to include fleet management, telecommunications, mail service, surplus property and risk management
• Considerable knowledge of real estate and emergency management practices, laws, regulations and policies
• Knowledge of distribution and mail services; experience and understanding of both financial and human resource management
• Demonstrated skills in project management, innovation and process improvement, program management and evaluation
• Demonstrated ability to work collaboratively and effectively with executive level managers, public officials and political officials
• Demonstrated ability to provide expert and effective consultation to internal and external customers, communicate effectively both orally and in writing, lead a diversified staff, understand and interpret diverse policy and procedures
• Ability to recognize legal issues and comply with applicable laws and policies, including regarding confidentiality and information security
• Ability to negotiate, analyze, review, and assemble contract terms and documents and to manage contractual administration and performance
• Skill in planning and coordinating information, and prioritizing between multiple requirements, objectives, projects/matters, and tasks
• Strong personal computer skills, including ability to perform internet research and working knowledge of Microsoft 365/Office applications
• Knowledge of, and experience with, multiple procurement methodologies (such as competitive procurement, cooperative agreements, sole source, and quick quotes) and identifying the best procurement strategy and methodology for a given situation
• Working knowledge of VITA procurement requirements and policies
• Working knowledge of VITA security policies and requirements, including cloud oversight (ECOS / COV RAMP)
• Knowledge of and experience with policy and process development or management
• Knowledge of and experience with designing and conducting training in relevant areas

Additional Considerations

• Considerable general services management experience, with an emphasis on procurement, contract administration, program management/evaluation, and an assortment of general services, in a large, complex governmental agency

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Sonya Dean

Phone: 804-864-7027

Email: sonya.dean@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.