Hiring Range: $51,953.60 to $57,422.40

Full Time or Part Time: Full Time

Additional Detail

Essential Functions:

• Performs all typical tasks of an Office Associate III as described in the Office Associate III job description;
• Responsible for completion of complex administrative and technical assignments. A significant part of the job (>50%) is for tasks/processes completed entirely by the incumbent;
• Plays a significant role in office management and oversight for the unit/department and may assume sole responsibility for a major area of unit or division functioning;
• Responsible for project and/or process management that includes highly confidential and time-sensitive information, including financial and case-related information;
• Responsible for maintaining fiscal responsibilities of the unit/department;
• Prepares correspondence for the department and/or unit, responds to vendors, suppliers, and service providers, and provides the first line of problem-solving when issues arise;
• Answers phone calls, gathers information to provide a response, and resolves issues accordingly;
• Composes letters and memoranda independently;
• Creates bulk mailings using databases and mail merge features;
• Prepares agendas and other documentation for meetings, including meeting minutes.
• Prepares complex reports specific to unit/department;
• Collects, verifies, and enters complex unit/department-related information into database. Maintains database and keeps information current;
• Establishes and maintains files, frequently of a confidential and/or sensitive nature.

Competency: Knowledge/ Skills/Abilities:

• Extensive knowledge of office terminology, procedures, and equipment, and of business arithmetic;
• Considerable knowledge of departmental functions, organization, and policies;
• Extensive knowledge of and intermediate to advanced proficiency in basic office software and departmental and state information systems and programs;
• Ability to occasionally perform complex mathematical and statistical calculations;
• Ability to maintain complex clerical records and prepare reports from records;
• Comprehensive knowledge of business English and spelling;
• Ability to establish and maintain effective working relationships with employees, government officials, and the general public;
• Ability to meet top-level officials and others with tact and diplomacy. Position requires broad knowledge of numerous department-specific programs and activities;
• Ability to effectively use office equipment, including computer, copier, postage meter, fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

Required Education and Experience:

• High school diploma supplemented with related secretarial or clerical work experience; OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities;
• Workers in this position are required to drive and they must meet the eligibility requirements of the County's safe driver policy;
• The candidate may be subject to criminal history and central registry background checks.

Preferred Qualifications/Certifications:

• None.

Physical and Mental Requirements:

• Workers must be willing to travel occasionally overnight and may be required to assist in managing emergency shelters for the public;
• Regular contacts made with individuals from other internal units, outside organizations, and the general public for purposes of exchanging information that requires some judgment or interpretation;
• Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority;
• Administrative clerical work typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities.

Remote Work:

This position is not eligible for remote work. All County staff must maintain residence within the Commonwealth of Virginia.

Albemarle County Core Values:

Albemarle County holds its employees to the highest standards in fulfilling the County's Vision and Mission. We believe in excellence in public service through

Community: We expect diversity, equity and inclusion to be integrated into how we live our mission.

Integrity: We value our customers and co-workers by always providing honest and fair treatment.

Innovation: We embrace creativity and positive change.

Stewardship: We honor our role as stewards of the public trust by managing our natural, human, andfinancial resources respectfully and responsibly.

Learning: We encourage and support lifelong learning and personal and professional growth.

**PLEASE INCLUDE COVER LETTER, RESUME AND THREE REFERENCES

Contact Information:

For questions related to this posting, please contact:

Brad Page, epage@albemarle.org