Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the direction of the Deputy Manager I, the Event Coordinator will coordinate, organize, and facilitate events at the Ventura County Fairgrounds.

This position is designated under the Conflict-of-Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within thirty (30) days of appointment, on an annual basis, and upon vacating the position. The incumbent must complete an Ethics orientation training course within six months of assuming a Form 700 covered position, and every two (2) years thereafter, by December 31 of each numbered year. Failure to comply with the Conflict-of-Interest Code requirements may void the appointment.

• Meet and communicate with potential vendors, renters, non-profit groups, and promoters to determine buildings, grounds, equipment, set-up/tear down and staffing necessary. May require traveling/driving to various locations to meet with potential vendors and suppliers.

• Generate custom quotes, offer suggestions and recommendations to the promoter/planner to make certain they produce an efficient and successful event.

• Responsible for compiling rental agreements with supporting documents that include, but are not limited to, event insurance, invoices, etc.

• Interface with regulatory agencies including but not limited to California Fair Services Authority, Health Department, and others to meet compliance requirements, submitting and following up on required permits.

• Coordinate with maintenance, security and other staff as needed for events.

• Attend regular planning meetings with promoter/vendor as required.

• Receive payments and create invoices to reveal balance due per event. Account for all charges, utility usage, camping and calculate the amount promoter/vendor will obtain in their deposit refund, if any.

• Manage a productive relationship with existing commercial vendors, small business owners and non-profit groups with outstanding verbal and written communications.

• Receive, review, and process applications. Inform vendor regarding acceptance or non-acceptance in a timely manner.

• Create and maintain commercial vendor agreements and manual.

• Implement, communicate, and enforce commercial vendor rules and regulations.

• Maintain vendor files and accounts, and follow up on any and all necessary details, reminders, and materials to fulfill obligation agreed upon.

• Greet public entering the main office. Provide helpful information, answer questions, and assist with complaints.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement .

Working Conditions

The fairground is a campus of well-maintained buildings where each department is made up of several offices within its own building. Work is performed inside and outside of buildings depending on what work is being conducted. The incumbent will have an office with furniture, phone, adding machine, dual computer screens with various desktop programs. The workstation is equipped with an adjustable roller chair, stationary file drawers, and a desktop of standard height. The office building has a copy room with a photocopying, scanning and faxing machine. Files with shelves are located throughout the office. The maximum height of the files is approximately six feet.

31st DAA employees are expected to be team oriented, and always maintain professional behavior and positive communications when dealing with the public and fellow employees.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-433509

Position #(s):
014-000-4903-999

Working Title:
Event Coordinator

Classification:
EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION $4,726.00 - $5,916.00

# of Positions:
1

Work Location:
Ventura County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information
The 31st District Agricultural Association (DAA), Ventura County Fairgrounds is owned by the State of California and is administered by the 31st District Agricultural Association under the direction of the Division of Fairs and Expositions, Department of Food and Agriculture. The Fairgrounds strives to maintain and promote its facilities in a manner that encourages year-round use and to annually produce a fair that showcases the area's agriculture and other talents of its culturally diverse communities.

The Ventura County Fairgrounds is a 62-acre facility located on the coast of Ventura County. Along with the production of the annual Ventura County Fair, the facility hosts a number of other events throughout the year. Currently scheduled events include the Strawberry Festival, X Games, Surf Rodeo, community meetings, celebrations, many private and public events of all types.

Special Requirements

A valid CA Driver's License is required for this position.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/3/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CDFA - 31st District Ag Assoc
Attn: Human Resource Branch JC-433509
1220 N Street - Room 242

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CDFA - 31st District Ag Assoc
Human Resource Branch JC-433509
1220 N Street - Room 242

Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-433509
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Jennifer McGuire
(805) 648-3376
ceo@venturacountyfair.org

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.