Event & Team Coordinator - Technology

Title: Event and Team Coordinator
Location: Burbank, CA
Duration: 24 M Contract
Compensation: 30-36/hr WE
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

This position serves as the primary contact for delivering annual innovation partner events, including bi-annual Partner Day and events at key industry touchpoints throughout the year. You will plan, organize, and manage these events with internal and external partners.

Responsibilities:

• Event Planning and Management:
  
  • Secure event spaces and vendors.
  • Send executive-level invitations and monitor RSVPs.
  • Communicate with event guests.
  • Conduct research and update distribution lists.
  • Collect and oversee approvals for event graphics and other materials.
• Collaboration:
  
  • Work with peer teams to ensure seamless event execution, including logistics, speaker coordination, content development, and attendee experience.
  • Act as the first point of contact for all event productions.
• Administrative Support:
  
  • Provide comprehensive coordination and administrative services for the innovation team.
  • Manage and coordinate internal and external meetings with key stakeholders.
  • Create agendas and take notes for weekly team meetings, capturing feedback and monitoring action items.
  • Organize and execute purchasing for the lab, including new hardware, supplies, and craft services.
  • Ensure timely and efficient ordering of equipment and software.
  • Manage the team's email account, ensuring a prompt response time and escalating issues as necessary.
  • Handle calendaring, including interfacing with high-level executives and managing competing priorities.
  • Oversee team travel arrangements and related documentation.

Basic Qualifications:

• Bachelor's degree or equivalent work experience.
• At least 5 years of administrative experience.
• Proficiency in Keynote, Airtable, Excel, Google Workspace, MS Office, Adobe, or Photoshop.
• Experience in managing email accounts, calendaring, team travel, and purchasing.
• Ability to create agendas and take detailed notes.

Preferred Qualifications:

• Previous experience in the entertainment or events industry.
• Understanding of corporate culture and professionalism in managing meetings and schedules.
• Familiarity with large organizational processes.

Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• ...and much more!

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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