Events and Operations Coordinator

Department: Multidisciplinary Research

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Tuesday - Thursday, 9:00 AM to 5:00 PM

Location: Manassas, VA

Workplace Type: On Site Required

Salary: $18 per hour

Criminal Background Check: Yes

About the Department:

The Institute for Biohealth Innovation connects members of the Mason community with others across the Mason community - and with industry, healthcare systems, government agencies, insurance and pharmaceutical firms, government agencies and other stakeholders to develop and implement innovations that have real-world impact. The IBI supports more than 300 faculty, thousands of students, and staff, representing a broad range of academic disciplines by 1) amplifying the work of the researchers by serving as a connector, convener and communicator; 2) managing core laboratories and facilities accessible to researchers across disciplines; 3) forming strategic partnerships that enable opportunities for Mason faculty, staff and students to collaborate to advance research; 4) providing research development support; and 5) engaging with local, state, and federal government agencies on topics relevant to the institute to advance research and grow the regional bioeconomy.

About the Position:

We are seeking a new team member charged with supporting events and meetings. This individual will successfully attend to and complete all projects dealing with events in a timely and reasonable fashion with the highest degree of professionalism.

This position will also assist with admin and operations responsibilities. Other responsibilities will be assigned based on the incumbent's strengths and interests.

Responsibilities:

• Manage all event operations
  • Understand requirements for each event;
  • Plan event with attention to financial and time constraints;
  • Book venues and coordinate with speakers;
  • Research catering vendors and choose the best combination of quality and cost within university requirements;
  • Purchase supplies and materials following university purchasing procedures;
  • Manage all event set-up, tear down, basic audio-visual support, on-site event support, and execution of events while ensuring all logistical requirements are carried out according to event plans;
  • Coordinate with IBI Communications Officer on event advertising;
  • Implement follow-up processes according to university requirements; and
  • Evaluate event's success.

• Receive and distribute packages to research teams;
• Report maintenance and facilities issues;
• Provide conference room support;
• Assist guests; and
• Other administrative duties as assigned.

Required Qualifications:

• Ability to effectively communicate standards of facility use, program operations, campus policies, regulations, and procedures to customers and the University community;
• Exhibits strong attention to detail and organizational skills;
• Demonstrates outstanding interpersonal skills and the ability to work effectively with a diverse audience;
• Demonstrates excellence in customer service;
• Strong verbal, written, and communication skills;
• Ability to multitask and prioritize duties;
• Ability to work 24 hours per week including an occasional evening; and
• Must have reliable personal transportation.

Preferred Qualifications:

• Experience with university systems and procedures is preferred but not required.

Instructions to Applicants:

For full consideration, applicants must apply for Events and Operations Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: July 18, 2024

For Full Consideration, Apply by: August 23, 2024

Open Until Filled?: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

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