Events and Program Coordinator

Position Details

Position Information

Posting date: 08/06/2024
Closing date:
Open Until Filled: Yes
Position Number: 1128591
Position Title: Events and Program Coordinator
Department this Position Reports to: Mike Chapman
Hiring Range Minimum: $26.28/hr.
Hiring Range Maximum: $32.85/hr.
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Non-Exempt
Employment Category: Regular Part Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 20
Schedule:
Location of Position:
Hanover, NH

Remote Work Eligibility?: Hybrid
Is this a term position?: No
If yes, length of term in months.: N/A
Is this a grant funded position?: No
Position Purpose:
Under the direction of the Formula Hybrid + Electric Program Director, the Program Coordinator provides support for the planning and execution of the annual competition, including but not limited to assisting in the planning and management of the event, maintaining and building sponsor relationships, soliciting and managing event volunteers, and handling promotional activities.

Interested candidates will be able to thrive in a multi-faceted position. The varied responsibilities of this position evolve during the year starting with marketing of the competition to potential sponsors and teams through social media and direct outreach. Building relationships with likely sponsors by communicating the competition benefits, securing sponsor commitments, preparing invoices, and tracking payments are key activities. The successful applicant will manage the information flow to registered teams and coordinate team-submitted papers and documents with volunteer reviewers and judges. Planning for the week-long competition is a year-round activity which includes the management of suppliers and caterers and the logistics of moving the required equipment to the track and back again. Coordination of the volunteer responsibilities during the year and during the competition is a key aspect of the position.

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Description:
Required Qualifications - Education and Yrs Exp: Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
·Three to five years' experience working within a program environment.
· Demonstrated record of successful program delivery and/or event management.
· Ability to work both independently and collaboratively with stakeholders at all levels.
· Excellent written and verbal communication skills.
· Strong interpersonal skills.
· Strong organizational and planning skills
· Commitment to fostering respectful communication and collaboration within a diverse community.

Preferred Qualifications:
Department Contact for Recruitment Inquiries: Elisabeth Waltz, Director of Human Resources
Department Contact Phone Number: Elisabeth.G.Waltz@dartmouth.edu
Department Contact for Cover Letter and Title: Mike Chapman
Department Contact's Phone Number: Michael.C.Chapman@dartmouth.edu
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/75191

Key Accountabilities

Description:
Program and Planning Management

· Coordinates and facilitates the annual Formula Hybrid + Electric competition.

· Works in conjunction with the competition program leads and others to establish performance goals in assigned development areas; monitors progress against goals and devises strategies to ensure success in meeting goals.

· Works in collaboration with Thayer's Communications Office, Career Services, Student Services, and Facilities to oversee, create, and implement associated services and materials for the programs.

· Maintains competition website and published content on a regular basis.

· Leads and coordinates the volunteer retention and recruitment critical to successful events, maximizing contribution and participation of volunteers both prior to, during, and after the event.

· Coordinates all events for the week of competition on and off track.

Percentage Of Time: 40%
Description:
Student Support

· Track student document submissions and their subsequent reviews.

· Coordinate student team registration, assisting teams as needed with the process.

· Work with students to answer questions and provide guidance.

· Maintain Support and Upload systems.

· Connect students with FH+E resources and industry experts.

Percentage Of Time: 30%
Description:
Sponsor Management

· Manages and maintains funding through communication with existing sponsors and solicitation of new sponsors, building and maintaining excellent relationships with both.

· Manages tasks related to sponsors, including maintaining sponsor data base, processing sponsor applications.

Percentage Of Time: 15%
Description:
Communication and Collaboration

· Develops networks with College colleagues to keep current on best practices and emerging trends in engineering higher education

· Develops collegial and productive relationships with colleagues in other College engineering programs

· Develops strong and effective relationships with colleagues across the institution.

· Supports the core values of the programs.

Percentage Of Time: 15%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.