Executive Administrative Assistant to the Vice President for Institutional Advancement

Posting Details

Posting Summary

Working Title Executive Administrative Assistant to the Vice President for Institutional Advancement Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29500115 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $45,000-$60,000, commensurate w/ experience Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
8:30 AM - 5:00 PM, Monday - Friday to include some evenings and Saturdays as required.
Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will manage the office of the VP for Institutional Advancement, Tidewater Community
Educational Foundation, its Board, and Board committees. To provide support and detail-oriented leadership in managing the fast-paced activities of the office and coordinating administrative responsibilities across the IA department, Tidewater Community College Educational Foundation, and the college. In order to perform the duties required of this position, this employee requires a LAN account and access to general network services, Administrative Information System and the Student Information System, SISCOPYID : UTCINQY , and the eVA procurement system.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Ability to work well in a fast-paced, confidential executive environment.
• Ability to manage a complex administrative office through hands-on, detail-oriented leadership.
• Ability to make decisions independently.
• Ability to establish and maintain positive relationships with individuals at all levels within the college.
• Ability to effectively communicate with employees, students, and external constituents, both orally and in writing.
• Ability to synthesize large amounts of information from various sources and produce specific executive reports and summaries.
• Ability to review and analyze multiple state and Foundation budgets.
• Ability to review various MOUs for compliance associated with TCC Educational Foundation funding requests and communicate discrepancies and/or noncompliance to requestors as needed.
• Ability to analyze business processes and recommend modifications to improve efficiency and effectiveness.
• Ability to distribute and monitor assignments to ensure timely completion and meet deadlines.
• Ability to interpret and apply TCC , VCCS , state, and TCC Educational Foundation policies and procedures.
• Knowledge of PC environment with advanced skills in Word, Excel, PowerPoint, e-mail, and Internet use.
• Prior experience in a higher education setting, specifically with Boards and committees.

Additional Considerations
N/A
Operation of a State Vehicle No Supervises Employees No Required Travel
Limited to travel between the TCC campuses.

Posting Detail Information

Posting Number CLS_3220P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/09/2024 Job Close Date 08/20/2024 Open Until Filled Agency Website TCC.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.