Executive Assistant - Exec 2

Minnesota Management and Budget (MMB) is a state agency that serves the people of Minnesota by providing the state with leadership and guidance to support efficient and effective government, a world class workforce, and responsible financial management.

Job Details

Working Title: Executive Assistant
Job Class: Executive 2
Agency: Mn Management & Budget

• Job ID: 80762
• Location: St. Paul
• Telework Eligible: Yes - This position will have the flexibility to work a hybrid schedule, splitting time between telecommuting and working in the office.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/05/2024
• Closing Date: 10/14/2024
• Hiring Agency/Seniority Unit: Mn Management & Budget
• Division/Unit: Planning Division
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Bargaining Unit/Union: Commissioner's Plan
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Serve as confidential executive assistant to members of the Planning and Policy Division senior leadership team-directly as the assistant to the deputy commissioner, assistant commissioners and as a backup to the commissioner. Responsible for ensuring efficient and effective scheduling, operations and ongoing projects as assigned by the supervisor or members of senior leadership.

Responsibilities include:

• Provide advanced and confidential administrative assistance to members of the division senior leadership team with focus on supporting the deputy commissioner and assistant commissioners. Work closely with senior leadership to schedule meetings and maintain the schedules to ensure efficient and effective use of time and progress on key projects.
• Support coordination and operations related to meeting and event preparation for division senior leadership.
• Work closely with senior leadership to develop and maintain internal operational effectiveness for the division. Division entities currently include The Children's Cabinet, The Health Cabinet, The Long-Range Planning Team, The Office of Addiction and Recovery and The Office of Inclusion.
• Assist in the production, distribution, and electronic filing of key agency documents, such as Long-Range Planning Issue Selection Announcements; Office of Inclusion Long-Range Plan etc.

Qualifications

Minimum Qualifications

• Experience providing high level administrative support as an executive administrative assistant interacting with executive officers and senior managers.
• Advanced skills in the use of Microsoft Office Suite and a multi-line telephone system.
• Strong written and oral communication skills sufficient to effectively communicate with a wide variety of audiences at varying levels.
• English sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.
• Word processing sufficient to construct, edit and finalize memos, letters, and other documents.
• Ability to quickly define a problem and develop solutions.
• Ability to organize work, prioritize tasks and adapt to changing priorities in the context of working with several colleagues and concurrent projects consecutively.
• Human relation skills to maintain effective working relationships with a wide variety of customers.
• Ability to exercise discretion and maintain strict confidentiality.

Preferred Qualifications

• Experience working in state, local or county government
• Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes.
• Experience coordinating travel processes.
• Working knowledge of the government data practices act

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Colleen Siegel at colleen.siegel@state.mn.us

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Colleen Siegel at colleen.siegel@state.mn.us .

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.