Executive Assistant I

Executive Assistant I: AdventHealth East Orlando

All the benefits and perks you need for you and your family:

- Benefits from Day One

- Paid Days Off from Day One

- Student Loan Repayment Program

- Career Development

- Whole Person Wellbeing Resources

- Mental Health Resources and Support

- Pet Insurance*

- Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

* Nursing or BU specific benefits and perks

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time - Days

Shift : 8:00am - 4:30pm

Location: 7727 Lake Underhill Road Orlando, Florida 32822

The community you'll be caring for: AdventHealth East Orlando

AdventHealth East Orlando, a 265-bed community hospital, has been serving East Orlando residents since 1941 as an innovative local leader that fills a vital need in a fast-growing area

A recent 200,000 square-foot expansion project upgraded the hospital to 265 beds, with a spacious patient tower and 80 new private rooms designed to enhance the holistic care experience

Annual number of emergency cases: 89,018

The role you'll contribute:

Position level is based on reporting structure (see "Reports To" above, referenced below as "Leader").

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you'll bring to the team: Demonstrates, through behavior, Advent Health's core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.

Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

Provides administrative and secretarial support including opening and disbursing Leader's incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

May assist with budget tracking, contracts, etc.

May serve as committee member and/or lead/supervise various work teams including other administrative staff.

Qualifications
The expertise and experiences you'll need to succeed :

• Minimum qualifications :
• Two years' minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR
• Two years of related business or other administrative experience
• Preferred qualifications:
• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system

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