Posting Details

Posting Details

Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.
Recruitment Range $51,500 - $55,990 Vacancy Number S02436 Position Title Executive Assistant Working Title Executive Assistant Competency Level Journey Home Department CSE Dean's Office - 32300 Primary Purpose of Organizational Unit
The College of Science and Engineering ( CSE ) offers a variety of programs leading to Bachelor of Science and Master of Science degrees, as well as Doctor of Philosophy degrees in applied coastal and ocean sciences; pharmaceutical chemistry; integrative, comparative, and marine biology; and psychology degrees. The college also offers combined bachelor’s/master’s degree programs in information technology/computer science and information systems, computer science/computer science and information systems, and B.S. in mathematics/M.S. in mathematics. To implement its academic programs, the college provides instruction and research opportunities in the natural and behavioral sciences, information technology, data science, computer science, mathematics, pre-engineering, and engineering. The eight academic departments in the college provide courses of study in each of these areas, in addition to interdepartmental programs in information technology, cybersecurity, and digital arts. A 2+2 in engineering; and 3+2 programs in computer science and electrical or computer engineering; and physics and electrical engineering, are also offered in the college. Post-baccalaureate certificate programs in environmental studies, applied statistics, and geographic information science are also available.

CSE students work with distinguished faculty and scientists, use cutting edge technology, and conduct impactful research. Faculty-directed research projects empower CSE students to apply what they learn inside the classroom and laboratory to real-world situations and prepares them for a variety of careers or advanced study.
College College of Science and Engineering - 323 College College/School Information University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus Brief Summary of Work for this Position

• This Executive Assistant position is the primary assistant to the Dean of the College and is a key member of the Dean’s Senior Leadership Team
• The Executive Assistant is responsible for the central coordination of all activities of the Dean, including event planning, travel, purchases and recordkeeping
• This position will help the Dean execute priorities and ensure that these priorities are implemented while serving as the Dean’s liaison to internal and external stakeholders and working on special projects as assigned
• The Executive Assistant is the senior administrative support position at the College
• This position represents the Dean at key internal and external meetings where appropriate and when possible, and builds relationships with University administrators, college administrators, faculty, staff, students, and external stakeholders
• This position requires a high degree of diplomacy and discretion to handle confidential and sensitive information
• The Executive Assistant is expected to understand and communicate the mission, vision, and strategic plan of the College
• This position is expected to maintain the College’s standards of integrity, internal controls, and sound business practice and comply with University policy
• This position will manage organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
• This position is engaged in problem-solving activities for all stakeholders. As such, this position must demonstrate a deep understanding of the College and the ability to achieve and sustain the trust of stakeholders

Minimum Education and Experience Requirements
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions
Preferred education, professional skills and experience

• Experience working in an office supporting senior-level leadership
• Progressive experience in administrative or business office support for a complex department or organization
• Working knowledge of office practices and methods
• Excellent oral, written, and communication skills are required, i.e., the ability to communicate effectively verbally and through written correspondence, as well as to communicate with individuals in one-on-one situations
• Ability to work independently, use initiative, and make substantive decisions quickly
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Experience successfully creating and/or modifying processes
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public
• Ability to represent the College and University in a friendly, courteous, and professional manner and handle situations with discretion and tact
• Fundamental knowledge of policies and procedures regarding the reappointment, tenure, promotion, post tenure review, and phased retirement of tenure-track faculty
• Fundamental knowledge and understanding of the organizational structure of the various levels comprising Academic Affairs and the responsibilities associated with each level
• Understanding of academic policies and procedures, including familiarity with the roles of other university divisions
• Proficiency in the use of multiple types of software programs, e.g. Microsoft Word, Excel, Outlook, PowerPoint and Bank of America Purchasing Card
• Experience with Banner systems
• Experience with leave keeping

Required Certifications or licensure
N/A
FTE 1.0 (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00 AM - 5:00 PM Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 7484 Job Posting Date 06/06/2024 Posting Close Date 06/13/2024 Number of Openings Single Incumbent Special Notes to Applicants
PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
EEO Statement
At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting https://jobs.uncw.edu/postings/32387

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

List of 3 Professional References

Other

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please describe your experience with managing events.
(Open Ended Question)

* Briefly describe your experience working with each of the following Microsoft programs: Outlook, SharePoint, Word, and Excel or similar software programs.
(Open Ended Question)

* Do you have experience with Banner software or a similar program? If your experience is with Banner, please indicate which areas of the system you have used and your level of experience in each area.
(Open Ended Question)

* Briefly explain any experience you have completing your work while continuously being interrupted and how you work effectively under those conditions.
(Open Ended Question)

* How did you learn of this opportunity with UNCW? (2024)

• UNCW Website
• UNCW LinkedIn Page
• UNCW X Account (formerly Twitter)
• UNCW Employee Referral
• UNCW Instagram Account (UNCW_jobs)
• UNCW Job Alert
• Chronical of Higher Education
• Diverse Issues in Higher Education
• Glassdoor
• Higher Ed Jobs
• Hispanic Outlook
• Indeed
• Inside Higher Ed
• North Carolina Job Network
• Women in Higher Education
• Craigslist
• Career Events/Job Fairs
• Billboards/Marquee
• Other

If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.
(Open Ended Question)