Company Overview

Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing facility in the country serving the functional medicine markets.

What sets us apart is our relentless focus on three core values: People, Quality and Service. Our dedicated team of professionals collaboratively works to break new ground in the fields of manufacturing, distribution and quality control, providing a uniquely integrated approach to healthcare. Leveraging our vertical integration of the pharmaceutical supply chain, state-of-the-art technology, and a commitment to excellence, we are constantly pushing the boundaries of what is possible in medication accessibility and affordability.

You're not just starting a job; you're joining a mission. We believe in empowering our team to innovate, grow, and drive real change in the healthcare industry. If you're a forward-thinker who thrives in a fast-paced, transformative environment, Empower is the place for you. Here, you'll be encouraged to share your ideas, expand your skill set, and contribute to projects that genuinely make a difference. We prioritize the well-being of our team members, and we offer a supportive and engaging workplace where your contributions are not just recognized but celebrated.

Let's revolutionize healthcare, together. Join us and be a part of something extraordinary.

Position Summary

The Executive Assistant will provide executive level administrative support including but not limited to calendar management, travel arrangement and executive office management as directed. Responsibilities include developing and implementing high level business processes, tracking and supporting initiatives for business operations, ensuring appropriate milestones and measurements are monitored and tracked.

Duties and Responsibilities

• Maintains confidential materials.
• Assists the executive in the development of PowerPoint presentations, financial and special reports, agenda material, and papers for internal and external audiences.
• Manages workflow, complex scheduling, booking domestic and international travel.
• Handles meeting management including communication, scheduling, reporting, and budgeting of regularly scheduled training and meetings.
• Plans and executes internal and external events.
• Controls access to the executive and creates and maintains daily calendar, and exercising discretion in committing time and evaluating needs.
• Keeps the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Organizes team communications and plans events, both internally and offsite.
• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to executives.
• Accurately records minutes from meetings and sets follow up meetings as necessary.
• Supports ad hoc project requests, marketing and meeting material preparation, events, tracking and maintaining sensitive information, calendar management and drafting correspondence.
• Provides project management support, including maintaining records and assisting in holding reports accountable for a variety of required tasks.
• Performs other duties as requested.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.The requirements listed above are representative of the knowledge, skill, and/or ability required.Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel in order to access, input, and retrieve information from the computer and other office productivity devices. The employee is regularly required to move about the office and around the corporate campus.The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee must be ableto stand and walk for extended periods of time for consecutivedays. Employee must be able to lift up to 30 lbs.

Knowledge and Skills

• Excellent communication and relationship building skills, able to create rapport with internal and external stakeholders of all levels and personalities.
• Advanced knowledge of Microsoft Office Suite, Outlook, Teams, SharePoint and other business technologies.
• Ability to manage complex calendars with rapidly shifting priorities.
• Ability to take initiative and ownership with little oversight in sometimes ambiguous situations.
• Excellent written and verbal communication skills.
• Ability to work independently while keeping multiple projects on track with competing priorities.
• Willingness to work collaboratively with others.
• Ability to prioritize work and meet deadlines.
• Must be reliable, self-starter and results-driven.
• Must possess problem solving and analytical skills.
• Sensitivity to confidential documents and information.
• Ability to multitask while maintaining a high degree of attention to detail and accuracy in a high-paced, dynamic environment.
• Must be flexible and willing to work weekends, if needed.

Key Competencies

• Customer Focus: Ability to build strong customer relationships and deliver customer centric solutions.
• Optimizes Work Processes: Know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Resourcefulness: Secures and deploys resources effectively and efficiently.
• Manages Complexity: Makes sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Ensures Accountability: Holds self and others accountable to meet commitments and objectives.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Experience and Qualifications

• 10+ years of Administrative Assistant experience with 5+ years directly supporting a C-Level executive.
• Bachelor's Degree preferred.
• Experience with project management tools such as Asana, Basecamp and Smartsheet.
• Experience conducting in-depth research and preparing findings.
• Experience in project coordination and management and budget management.
• Notary public desired.

Employee Benefits, Health, and Wellness

• No-Cost Medication: Get your prescribed compounded medications at no cost, ensuring your health without the financial burden.
• Onsite Health & Wellness - IV Therapy Drips: Rejuvenate with complimentary onsite IV Therapy drips, enhancing your well-being and energy levels.
• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Telehealth visits: Access board-certified Doctors anytime, anywhere for you and your family.
• Paid & Volunteer Time Off: Enjoy paid time off for personal pursuits and contribute to causes you care about with volunteer time off.
• Paid Holidays (8 scheduled; 2 floating): Celebrate with eight scheduled holidays and two floating holidays, giving you flexibility and time for personal traditions.
• Life & AD&D Coverage: Secure your and your family's financial future with life and accidental death and dismemberment (AD&D) insurance.
• FSA (Flexible Spending Account): Manage healthcare expenses smartly with pre-tax dollars in a Flexible Spending Account (FSA).
• 401K Dollar-for-Dollar Up to 4%: Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Company Paid Long-Term Disability: Provided at no cost, which replaces 60% of your income if you become disabled for a long period of time.
• Flexible Schedules: Balance work and life seamlessly with our flexible scheduling options.
• Rewards & Recognition Program: Your hard work doesn't go unnoticed - enjoy rewards and recognition beyond your paycheck.

Additional Voluntary Benefits

• Accident Insurance: Pays a lump sum benefit to help cover expenses following an accidental injury.
• Hospital Indemnity Insurance: Enhance your peace of mind with supplemental hospital insurance for unexpected stays.
• Critical Illness: Protect your finances from the expenses of a serious health issue.
• Short-Term Disability: Protect your income during illness or injury with short-term disability coverage.
• Supplemental Life & AD&D: Add an extra layer of financial protection for you and your loved ones with supplemental life and AD&D coverage.
• Legal Services: Access professional legal assistance to address concerns confidently.
• Identity Theft Protection: Safeguard your identity and finances with our identity theft protection benefit.
• Pet Insurance: Care for your furry family members with our pet insurance coverage.
• Employee Assistance Program: Confidential counseling and support services for a holistic approach to your well-being.