Senior Legal Executive Assistant (Dallas)

Job ID

169913

Posted

31-May-2024

Service line

Corporate Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Dallas - Texas - United States of America

About the Role:

As a CBRE Senior Legal Executive Assistant, you will provide a wide range of business operations, administrative and general support duties for the general counsel and the global Legal team. This role involves managing schedules, organizing meetings, preparing legal documents, maintaining confidential files, assisting with project management, and coordinating communication within the legal department and with external parties. This role requires exceptional professionalism and discretion, as the EA will liaise with CBRE board members regarding board meetings and logistics.

What You'll Do:

• Act as a point of contact for internal and external communications, including handling sensitive and confidential information with discretion.
• Manage executive calendar and liaise with other EAs as necessary.
• Plan, coordinate, and support meetings, conferences, and town halls.
• Arrange domestic and international travel and manage expense reports.
• Assist in managing department and team communications, Microsoft Teams site, and other central repositories of information.
• Assist in onboarding new team members.
• Provide support for Board and committee meetings, including scheduling meetings, coordinating travel, and preparing and posting Board of Director materials.
• Assist with the coordination of the shareholder outreach program and other governance matters.
• Process invoice payments for third party vendors.
• Assist in the coordination and management of special projects, ensuring timely and accurate completion.
• Assess incoming requests and determine appropriate response or point of contact.
• Assist in managing law firm relationships, including liaising with billing teams and addressing invoice or related issues
• Organize CLE programs and other learning and development initiatives.
• Suggest improvements to existing processes to improve the efficiency of the team.
• Manage other projects as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need:

• Applicants must be currently be authorized to work in the US without the need for sponsorship now or in the future.
• Minimum 5 years executive assistant experience supporting a C-suite executive.
• Bachelor's degree in Business Administration, Legal Studies, or a related field preferred.
• Understanding of legal terminology, procedures, and documentation preferred.
• Excellent written and oral communication skills and judgment.
• Attention to detail and strong proofreading skills.
• The ability to maintain confidentiality around highly sensitive matters and act with total discretion.
• Comfort with technology and the ability to learn and integrate different software applications.
• In-depth knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Familiarity with Diligent a plus.
• High degree of organization, strong project management skills, and an inquisitive mindset.
• The ability to operate comfortably in a highly professional and fast-paced environment.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.