Executive Assistant- Office of Identity, Equity & Transformation (PED #21469)

$19.82 - $31.71 Hourly

$41,218 - $65,949 Annually

This position is a Pay Band 60

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE. THIS POSTING WILL REMAIN OPEN UNTIL POSITION HAS BEEN FILLED.

All positions at the public education department are based in Santa Fe however some may operate through our Albuquerque office based on home address and space availability.

MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

The core values of the Identity, Equity and Transformation Division (IET) are the very foundation on which all agency work is built. We share an agency-wide laser focus on students, families, communities, programs and social justice. IET works in close partnership with all NMPED divisions to create conditions to stand up our vision and live our mission across the great state of New Mexico.

IET houses Indian Education; Special Education; Language and Culture; Hispanic Education, Black Education, At-Risk Intervention Response Team; Safe & Healthy Schools Bureau; Student Success & Wellness; and Title I: Student, School and Family Support Bureau. Leadership and oversight of all state and federal education acts also lives under the IET umbrella.

Why does the job exist?

This position for the Deputy Secretary of Identity Equity and Transformation exists to lead the direct support services for the Deputy Secretary of Identity Equity and Transformation, the Deputy Director, and staff by managing office program functions independently with in the scope proscribed and needed by the Deputy Secretary of Identity Equity and Transformation. This also includes oversight of daily office operations and ensuring proper operating functionality of the Office of the Deputy Secretary of Identity Equity and Transformation.

How does it get done?

-Managing the calendar for the Deputy Secretary of Identity Equity and Transformation, the Deputy Director, and staff . This includes ensuring the Deputy Secretary's schedule is followed and respected. Organizing, coordinating, and planning meetings, appointments, events, and work sessions with critical stakeholders ; providing briefings and background materials for the Deputy Secretary of Identity Equity and Transformation, the Deputy Director, and staff and anticipating changes in the calendar and taking appropriate actions as needed.

-Manage the budget and procurement functions related to all travel and expenditures for the Deputy Secretary of Identity Equity and Transformation, the Deputy Director, and staff . This involves preparing and tracking all applicable documents for both in-state and out of state travel to ensure completion and with in required rules and regulations. This includes facilitating cross-divisional coordination of travel and outreach plans.

-Perform the intake process for internal and external customers with concerns who call, e-mail, and/or walk-ins. This includes logging and tracking correspondence, receive and screen incoming calls and visitors and determine the appropriate course of action referral, or response.

-Perform several high level review functions including preparing, proofreading, and editing written correspondence on behalf of the Deputy Secretary of Identity Equity and Transformation, the Deputy Director, and staff . Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; ensure that documents submitted for signature by the have been reviewed by appropriate staff.

Who are the customers?

In service of Local Education Agencies and Public Charter schools to support New Mexico students through the NMPED Identity, Equity, and Transformation Division.

Ideal Candidate

The ideal candidate would be a highly resourceful individual who can anticipate needs and proactively solve problems before they arise. They must possess strong critical thinking skills and the ability to quickly learn new processes, systems, and procedures. Professionalism is key, as this individual will represent the office in interactions with internal and external stakeholders.

They must demonstrate excellent communication skills, both written and verbal, ensuring clear and effective messaging across diverse platforms. Exceptional customer service abilities are critical, as the role involves managing relationships and providing support to a wide range of individuals. Administrative skills, such as scheduling, document preparation, and handling confidential information, must be top-notch.

The ideal candidate will thrive in a fast-paced, dynamic environment, balancing multiple priorities with efficiency, adaptability, and grace.

Minimum Qualification

Associates Degree in Business Administration, Public Administration or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 4 years of experience OR High School Diploma or Equivalent AND 4 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 2 years of experience Associate's degree or higher in any field AND 4 years of experience 3 Bachelor's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico's Driver's License.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

Do you know what Total Compensation is? Click here

Agency Contact Information: Deputy Secretary C Castillo. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.