Executive Assistant to the Senior Associate Dean of Faculty and Academic Affairs

Job Summary:

The L. Douglas Wilder School of Government and Public Affairs is accepting applications for a highly skilled and experienced Executive Assistant to provide administrative support to the Senior Associate Dean of Faculty and Academic Affairs. The ideal candidate will be a strategic thinker, a proactive problem solver, and an exceptional communicator with a proven track record of supporting senior-level executives in a fast-paced academic environment. This is a part-time position for up to 28-hours per week beginning September 2024.

The Wilder School's mission is to:

• Engage, teach and inspire students and leaders to understand and solve challenges in our world.
• Advance research that informs public policy and decision-making to improve our communities.
• Collaborate with communities through innovative partnerships to enhance the quality of life.

The Wilder School's vision is to be the premier resource for public policy expertise and social equity in public safety, governance, and economic and community development. The 2024 U.S. News and World Report rankings confirm the Wilder School among the top 15% of graduate schools of public affairs at No. 39 and tied for No.1 in Virginia. The School is also ranked No. 19 in Social Policy, No. 28 in Urban Policy, and No. 33 in Public Management and Leadership. The Wilder School has over 1,500 students and more than 11,000 alumni, with an established environment where diverse perspectives thrive and where a common interest in public service and the betterment of society unites these perspectives together. Our academic excellence attracts the highest quality faculty, staff, and students, and our graduates are leaders in their professions.

Our location in Richmond, the capital of the Commonwealth of Virginia, combined with our proximity to Washington, DC, provides numerous opportunities for engaged scholarship, teaching and community engagement activities. A creative, interdisciplinary School with both academic programs and training/research centers in the social sciences and professional arenas, we reflect the diversity of the communities we serve, providing students and faculty with the knowledge, skills, opportunities, and experience necessary for success.

For additional information about the Wilder School, please visit our website at https://wilder.vcu.edu/.

Key Responsibilities:

- Provide administrative support to the Senior Associate Dean of Faculty and Academic Affairs, including

calendar management, travel arrangements, and expense reporting.

- Manage complex and sensitive communications, including email, phone calls, and correspondence.

- Coordinate meetings, events, and projects, ensuring timely and effective outcomes.

- Develop and maintain spreadsheets, reports, and presentations to support the Wilder School's priorities.

- Collaborate with faculty, staff, and students to advance the goals of the Wilder School's academic units.

- Maintain confidentiality and handle sensitive information with discretion.

- Develop and implement administrative processes and procedures to enhance efficiency and productivity.

- Provide backup support to the Office of the Dean, including other executive assistants and administrative

staff as needed.

- Other duties as assigned.

Requirements/Minimum Qualifications:

- Bachelor's degree in Business Administration, Higher Education, or related field, or an equivalent
combination of education, experience, and training.
- Experience supporting senior-level executives in a fast paced environment.
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently and as part of a team.
- Proficiency in MS Office, Google Suite, and other productivity software.
- Strong attention to detail and commitment to excellence.
- Experience working in and fostering a diverse faculty, staff, and student environment, or commitment to
do so as a staff member at VCU.

Preferred Qualifications:

- Experience with academic programs, policies, and procedures.
- Minimum 5 years of experience supporting senior-level executives in a higher education setting.
- Knowledge of budget management and financial reporting.
- Familiarity with student information systems and other academic software.
- Certification in administrative support or a related field.

Other

- Occasional evening/weekend work required.

We Offer

- Competitive salary.
- Hybrid work.
- Opportunities for professional growth and development.
- Collaborative and dynamic work environment.
- The satisfaction of supporting the academic success and well-being of students and faculty.

Typical Physical and Cognitive Requirements:


Physical Demands and Activities (Essential):
Light lifting ( Pushing/pulling
Standing
Sitting

Emotional Demands (Essential):
Fast pace/Average pace
Multiple stimuli
Frequent change
Intense customer interaction

Mental/Sensory Demands (Essential):
Memory
Reading
Reasoning
Hearing
Logic
Analyzing
Verbal communication
Written Communication

Application Instructions:

All applications should include a cover letter and a detailed resume with the names and contact information of three professional references.

Review of applications will begin immediately and continue until the position is filled, with priority review beginning August 29, 2024 .

"Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability".