Executive Assistant to the Senior Vice President and General Counsel
WASHINGTON, District of Columbia
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Essential Duties and Responsibilities:
Essential Duties and Responsibilities:
- Coordination, document creation, general processing, and routing of documents, business plans and other work product generated by the Legal, Executive and Administration Departments.
- Types, transcribes and/or word processes letters, memoranda and reports, many of which may be of a confidential nature.
- Composes routine correspondence, basic forms and conducts some research that does not require the executives' direct involvement.
- Maintains records and files for the Legal, Executive and Administration Departments, including highly confidential files and documents.
- Handles large meeting coordination.
- Screens telephone calls and visitors; takes messages, directs callers to the appropriate point and responds directly to calls not requiring the executives' attention.
- Makes travel arrangements and assists in scheduling meetings, including arranging facilities, equipment, etc.
- Makes appointments and maintains calendars for the Senior Vice President and General Counsel as necessary.
- Opens, screens and distributes mail, shipments, etc.; directs mail to other departments as appropriate; prepares outgoing mail, faxes, shipments, etc. including special handling requirements such as overnight delivery.
- Compiles data for status reports and related issues and conducts research and compiles and types statistical reports.
- Prepares expense reports.
- Vouchers legal invoices.
- Maintains confidentiality of all corporate, personnel and legal matters.
- Other duties as assigned by the Senior Vice President and the General Counsel.
- Bachelor's degree or equivalent experience.
- Minimum 3-5 years or equivalent work-related experience supporting executives necessary.
- Demonstrated ability to handle confidential information appropriately.
- Highly proficient in the following software programs: (Outlook/Word/Excel/PowerPoint, databases).
- Extensive experience in administrative preparation of presentations.
- Excellent written and verbal communication skills.
- Ability to stay focused, efficient, and effective in managing multiple priorities.
- Professional demeanor and ability to defuse emotional situations in a calm manner.
- Strong interpersonal skills and good judgment.
- Proven ability to work independently to achieve accomplishments.
- Ability to communicate effectively with all levels of employees and outside contacts.
- Mature, energetic with a 'let's roll up our sleeves' attitude.
- Proven ability to effectively collaborate with internal team, cross-functional team, and external parties.
- Ability to provide after hour and flexible support a must.
- Team and/or sports experience.
- Knowledge of MLB policies and procedures.
- Office: Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.
Created: 2024-06-18
Reference: 2084031
Country: United States
State: District of Columbia
City: WASHINGTON
ZIP: 20010
About AEG
Founded in: 1994
Number of Employees: 28000
Website: https://www.aegworldwide.com/
Career site: https://www.aegworldwide.com/careers
LinkedIn: https://www.linkedin.com/company/aeg
Facebook: https://www.facebook.com/AEGWorldwide/
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