Executive Office Manager

All the benefits and perks you need for you and your family:

• Benefits from day one
• Focus on whole person wellbeing and resources
• Competitive hourly pay
• Career growth and advancement potential

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Monday-Friday, Day Shift

Location: AdventHealth Deland - 701 W Plymouth Ave. Deland, FL 32720

The role you'll contribute:

This position requires an accomplished, driven, educated professional with extensive senior level administrative support experience. The individual in this role is personable, detail-oriented, self-motivated, highly organized and able to effectively manage critical projects while delivering the highest quality possible. This position requires a multitasker who is able to quickly assess and prioritize projects, based on deadlines, complexity, process flow and person-hours required. This individual must possess writing skills, problem solving with effective solutions, and be a team player and motivator. The individual in this role handles multiple priorities in a fast-paced environment with frequent interruptions and heavy phone activity. Attends and prepares minutes for meetings, as assigned.

The individual in this role plans, coordinates and directs a broad range of services that allows the organization to operate efficiently and handles a wide variety of complex, time sensitive documents and confidential situations.

The value you'll bring to the team:

• Manages, directs or coordinates Executive Office functions/services and clerical duties of the Executive Office to include direct management of calendars for President/CEO, CFO, CMO and indirect for COO, and CNO.
• Supervises and provides oversight of Executive Assistant, delegating projects or functions as deemed necessary, assisting Executive Assistant in their role when needed. Responsible for hiring, counseling and performance reviews timely. Provides orientation and manages schedule.
• Greets and assists patients, physicians, staff members, customers and telephone callers. Handles physician and/or patient/customer complaints in a confidential manner, investigates and/or refers to appropriate resource and/or department for resolution.
• Opens, sorts, reviews and routes incoming correspondence. Establishes uniform correspondence procedures and style practices. Composes and types correspondence to routine inquiries communicating effectively in oral and written form.
• Monitors and reviews incoming expense reports, check request forms, invoices and other documents from all hospital areas to pertinent Executive Officer to ensure compliance with established Policy & Procedure this includes monitoring and tracking for physician non-compensation items. Prepares and processes c-suite expense reports on a routine basis.

Qualifications
The expertise and experiences you'll need to succeed :

• Associates degree or equivalent two years college classes or work experience
• Five to seven years of directly-related work experience, preferably in a senior level in a health care setting.
• State Notary Public License required within 90 days employment
• Driver's License

---