Executive Secretary & Administrative Assistant Advanced (HCA/MAD #7042)

$18.34 - $29.34 Hourly

$38,140 - $61,024 Annually

This position is a Pay Band 55

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

This job posting may be used to fill multiple vacancies.

Our Vision

• Every New Mexican has access to affordable health care coverage through a coordinated and seamless health care system.

Our Mission

• We ensure that New Mexicans attain their highest level of health by providing whole-person, cost-effective, accessible, and high-quality health care and safety-net services.

Our Goals

• Leverage purchasing power and partnerships to create innovative policies and models of comprehensive health care coverage that improve the health and well-being of New Mexicans and the workforce.
• Achieve health equity by addressing poverty, discrimination, and lack of resources, building a New Mexico where everyone thrives.
• Implement innovative technology and data-driven decision-making to provide unparalleled, convenient access to services and information.
• Build the best team in state government by supporting employees' continuous growth and wellness.

Why does the job exist?

The Executive Secretary & Administrative Assistant Advanced will:

• Support the Community Benefit Program allocations team with mailing and processing to include scanning applications into the Medicaid eligibility system and tracking them through the eligibility process;
• Process financial transactions in SHARE;
• Provide general administrative support to both the Long-Term Services and Supports Bureau and the Exempt Programs and Services Bureau.

How does it get done?

The Executive Secretary & Administrative Assistant Advanced is responsible for:

• Assisting with tracking and processing of Community Benefit Allocations;
• Processing invoices in SHARE;
• Routing and tracking documents for leadership approval;
• Processing travel documents;
• Processing incoming mail;
• Ordering supplies;
• Scheduling meetings and conference rooms.

Who are the customers?

Medicaid staff, Health Care Authority, and disabled and elderly New Mexicans.

Ideal Candidate

The Ideal Candidate has:

• Excellent Communication and Organization skills;
• Ability to work independently;
• Excellent customer service skills;
• Experience with administrative duties.

Minimum Qualification

High School diploma or Equivalent and two (2) years work experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 2 years of experience 2 Associate's degree or higher (Bachelor's, Master's) AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain valid driver's license.

Working Conditions

Computer use, long periods of sitting. Some travel may be required. May require overtime at times.

Supplemental Information

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Agency Contact Information: Jolene Jaffa (505) 690-9920. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.