Executive Secretary- Medicine Service

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

8:00 A.M - 4:00 P.M

Job Description

Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Chief of Medicine.

Duties & Responsibilities
1. Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or

transcribing machine (e.g. correspondence, detailed reports and technical matters).
2. Prepares agenda, assembles materials, makes necessary arrangements to record

proceedings of meetings and conferences.
3. Makes confidential contracts and attends to other confidential matters.
4. Assists Chief, Officers and Administrators with preparation of records and data

and maintains confidential files.
5. Prepares and edits correspondence and reports and may compose own correspondence

for Chief and Administrator.
6. Answers and screens telephone calls, receives callers and visitors, keeps schedules of

appointments and makes reservations.
7. Keeps the Chief and Administrator informed of pending matters and appointments.
8. Prepares replies to correspondence and initiates action on matters other than those

specifically requiring the attention of the Chief and Administrator.
9. Supervises secretarial and clerical personnel assigned to the office, and plans, assigns

and reviews work of such personnel to assure satisfactory performance.
10. Participates in training programs to acquire knowledge of hospital operations
11. Performs other duties as assigned

Minimum Qualifications
1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

Vacancy Control Board Number

VCB #: KIN-09052024-0319