External Affairs Coordinator

Posting Details

Posting Details

Posting Number S12531P

Working Title External Affairs Coordinator

Department SRVPAA-Institute of Higher Ed

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Louise McBee Institute of Higher Education is an academic unit of the University of Georgia committed to advancing higher education policy, management, and leadership through research, graduate education, and outreach. The McBee Institute's mission encompasses higher education issues at the campus, state, national, and international levels. We are noted for our multidisciplinary approach to graduate education and research, with areas of specialization in federal and state policy, governance and administration, institutional and system finance, faculty careers and development, institutional research and assessment, and knowledge development and exchange.

College/Unit/Department website https://ihe.uga.edu/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

8:00a.m. - 5:00p.m.; Monday - Friday; potential evening or weekend work during busy cycles.

Advertised Salary Not to exceed $55,000

Posting Date 08/15/2024

Open until filled Yes

Closing Date

Proposed Starting Date 09/16/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title External Affairs Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The External Affairs Coordinator works collaboratively with the Director as well as MIHE faculty and staff to oversee Institute-wide activities in communications, development, engagement, outreach, and event management. Overall, this individual is responsible for the creation and distribution of graphic and written media across the McBee Institute's associated website, print, and social media platforms as well as the planning, coordination, and implementation of engagement plans and events. This employee is expected to complete these collaborative tasks with minimal supervision and a high degree of confidentiality.

This position directly reports to the Director of the Louise McBee Institute of Higher Education and will frequently serve as the primary point of contact for MIHE's external contacts.

Knowledge, Skills, Abilities and/or Competencies

• Exceptional written and verbal communication skills and ability to interact professionally with a wide variety of community constituents.
• Proficiency in office practices, procedures, equipment, with graphic design software such as Canva or the Adobe suite, and the Microsoft Office Suite.
• Ability to write, edit, and proof articles for publication using AP Stylebook.
• Ability to plan, coordinate, and oversee multiple projects with a calm and professional demeanor.
• Strong attention to detail, initiative, and intellectual curiosity. Excellent organizational and time management skills.
• Ability to apply and communicate administrative rules, regulations, and policies effectively to faculty, staff, and other stakeholders.
• Ability to use discretion with confidential information and maintain confidentiality.
• Ability to work independently as well as collaborate with team members and to establish and maintain effective working relationships with others.

Physical Demands

• Building has no elevator so frequent stair climbing is involved.
• Sit for extended periods of time.
• Lift up to 30lbs.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? No

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Communications

• Directly oversee all aspects of communications.
• Collaborate across the Institute to produce graphic and written content that highlights the unit's programs, initiatives, accomplishments, faculty, students, and alumni for a variety of publications and platforms.
• Monitor and post content for the Institute's website and social media accounts to ensure that content remains accurate, relevant, timely and is in alignment with UGA brand guidelines and policies.
• Develop and implement an Institute-wide communications plan to ensure all external communications/posts are accurately distributed and tracked.
• Work with internal and external stakeholders on collaborative media to promote partnerships.
• Serve as MIHE representative to UGA Marketing and Communications and UGA Strategic Communications.

Percentage of time 50 Duties/Responsibilities

Engagement, Development, and Outreach

• Develop and implement engagement and development plans for MIHE to encompass alumni, friends, and other partners.
• Work closely with Institute faculty, staff, and students to develop and maintain connections with MIHE graduates, public service & outreach programs, and other external partners in alignments with the unit's vision and mission.
• Develop expertise with the relevant university systems including GAIL to generate reports and propose plans for the Director and faculty to improve strategic decision making.
• Create reports to track engagement and impact.

Percentage of time 20 Duties/Responsibilities

Event Management

• Serve as the lead staff member to plan, coordinate, and implement special events related to alumni outreach (i.e., Homecoming), invited guests (i.e., externals speakers) and special event symposia and roundtables in alignment with university policies.
• Collaborate with and assist Administrative and Academic Manager and other MIHE faculty and staff on other MIHE signature events, including but not limited to the McBee Lecture, Student Awards Luncheon, and recruitment events.
• Act as a liaison between the department, vendors, and various UGA business offices throughout the process to ensure proper documentation is received and all UGA and unit policies and procedures are followed.
• Serve as OneSource delegate for invited visitors to manage reimbursement, honoraria, and other special event expenditures as necessary.

Percentage of time 20 Duties/Responsibilities

Unit Representative

• Field initial inquiries for unit visitors and other UGA personnel in-person, by email, by zoom, and by phone.
• Manage the unit's central email account by responding to inquiries or delegating emails as appropriate.
• Seek out and participate in professional development opportunities that generate efficiency and enhance the performance of job duties.
• Conduct additional duties in support of the unit as needed.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Megan Holloway

Recruitment Contact Email watersme@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents