Student Events Coordinator- Office of Academic & Faculty Affairs

Posting Details

Posting Details

Posting Number S12529P

Working Title Student Events Coordinator- Office of Academic & Faculty Affairs

Department CAES-Assoc Dean Instruction

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Occasional travel and after hours events

Advertised Salary Commensurate with Experience

Posting Date 08/15/2024

Open until filled No

Closing Date 08/22/2024

Proposed Starting Date 09/15/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title External Affairs Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The Office of Academic and Faculty Affairs is seeking a dynamic and proactive Student Events Coordinator to join our team and lead key initiatives in student communications, event coordination, and various strategic responsibilities. The successful candidate will be responsible for fostering effective communication with students through the management of a weekly newsletter, social media channels, website updates, and job board activities. Additionally, they will play a pivotal role in coordinating a range of events, including but not limited to orientation programs, recognition luncheons, and symposiums.

The Student Events Coordinator will be empowered to make critical decisions in content curation, event planning, and overall strategy to enhance student engagement and support the organization's mission. The role involves a versatile professional who can manage diverse responsibilities, contribute to strategic decision-making processes, and collaborate seamlessly with internal and external stakeholders, and demonstrates a working knowledge of the college's overall mission and objectives related to student programming.

Knowledge, Skills, Abilities and/or Competencies

• Thorough knowledge of media production, including social media strategy.
• Ability to interact effectively with the public.
• Skills in the coordination of special events.
• Ability to work under limited supervision.
• Strong organizational skills and attention to detail.
• Experience with basic web development.
• Working knowledge of office practices and procedures, word processing, Excel.
• Ability to manage multiple projects concurrently.
• Working knowledge of CAES' mission and objectives in relations to student programming.

Physical Demands

• Standard for office environment, including sitting for long periods of time, filing, minimal lifting of boxes up to 20lbs.
• Event set-up.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Event Coordination:

• Strategic decision making regarding the planning and execution of 6+ key events.
• Coordinates logistics, including venue selection, scheduling, and communication strategies.
• Manage on-site execution and ensure a positive experience for student participation.
• Coordinate invitations and RSVPs, ensuring a seamless event.
• Coordinate travel arrangements, accommodations, and itineraries as needed.
• Collaborate with internal and external stakeholders to ensure a comprehensive and engaging experience.
• Make strategic decisions to showcase CAES and programs values and opportunities.
• Evaluate the success of events through feedback and metrics, implementing improvements for future initiatives.
• Assist the Office of Academic and Faculty Affairs as a team member with events such as CAES Convocation ceremonies and CAES Undergraduate Student Leadership Award and Recognition Banquet.

Percentage of time 55 Duties/Responsibilities

Student Communications:

• Develop and execute a comprehensive student communication strategy.
• Develop and curate content for a weekly newsletter and social media platforms aimed at keeping students informed about relevant events, opportunities, and updates.
• Strategic decision making regarding content selection and presentation to engage and inform the student community.
• Ensure timely and accurate delivery of all student communication.
• Monitor social media trends and make informed decision to optimize outreach efforts.
• Oversee regular updates to the organization's website to reflect current events, news, and initiatives.
• Collaborate with CAES Office of Marketing and Communications (OMC) and IT to ensure the website remains user friendly and visually appealing.
• Act as a liaison with OMC to align messaging and branding.
• Manage the organization's job board, facilitating the posting of relevant opportunities for students.
• Collaborate with employers to post job and internship opportunities.
• Make decisions on the categorization and prioritization of job listings.

Percentage of time 40 Duties/Responsibilities

Other Duties as Assigned:

• Demonstrate flexibility and adaptability to take on various tasks and projects as needed.
• Collaborate with cross-functional teams to support organizational goals and initiatives.
• Contribute to strategic planning and decision-making processes within the External Affairs team.
• Stay updated on industry trends and best practices, integrating new ideas into the organization's external affairs strategies.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Dana Ricks

Recruitment Contact Email danash@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents