Field Intelligence Element (FIE) Business Operations Specialist

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission.

Pay Range

$76,080 - $94,440 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for a Business Operations Specialist. You will work independently to support staff members within the Field Intelligence Element (FIE) following established procedures to develop, approve, implement and provide oversight for a wide range of advanced and diverse administrative and operational activities. We are looking for a well-organized strategic thinker that can prioritize multiple tasks with the ability to change gears constantly to meet the needs of the team and our customers. This position is within the Field Intelligence Element (FIE) Operations organization within the Global Security (GS) Principal Directorate.

You will

• Coordinate and oversee the space activities for the team including move coordination, facilities coordination, FIE team coordination, quarterly clean up, FIE multiuser rooms, developing processes, documenting procedures, communication, and scheduling.
• Develop and plan a variety of administrative, operational, and organizational requirements and activities and serve as primary point of contact for the FIE Operations team administrative matters.
• Research, analyze, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Lead and coordinate various administrative projects and initiatives; collect, validate, and interpret business, operational and/or organizational planning data in support of strategic and/or workforce planning activities.
• Provide support to the FIE Information System Security Manager, FIE Information IT Manager, Special Security Manager and their direct teams. Support new hire onboarding.
• Serve as a resource for FIE Operations.
• Provide backup support to the Executive Assistant for the FIE Director and the Assurance Administrator.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire and the ability to obtain and maintain a SCI level access.
• Experience coordinating and participating in administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
• Understanding of basic principles of personnel administration, policies and procedures and of HR compliance requirements for personnel administration.
• Ability to develop and prepare reports for review and strategic decision making.
• Experience solving problem and the decision-making skills necessary to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Experienceleading administrative projects effectively and ability to understand, interpret, and apply operational related policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow through.
• Effective interpersonal skills with the demonstrated ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
• Advanced written and communication skills necessary to effectively interact with all levels of personnel internal and external to LLNL, including accurate editing and proof-reading skills.
• Broad knowledge of personal computers and associated software particularly MS Office applications and experience formatting complex procedures and reports for signature and transmittal.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision .

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .