Financial Data Analyst

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Recruitment Timeline:

- Release Job Announcement: September 11, 2024

- Job Applications Due: September 25, 2024

- Application Screening: September/October 2024

- Interviews: October 2024

- Job Offer: October 2024

Under the supervision of the Staff Services Manager II, the Staff Services Analyst (SSA) performs less varied and complex range of analytical and technical assignments including budgeting, financial data analysis, training, and personnel support.

The position requires the incumbent to effectively establish and sustain satisfactory working relationships with individuals both inside and outside state government; analyze data, develop conclusions, and present findings in clear and concise written and verbal forms to appropriate staff; effectively utilize electronic data equipment to prepare reports and analyze data using Microsoft software applications such as Word, Excel and Power Point; communicate clear and concise responses in person, by telephone, electronic mail, and/or in writing to management, OGA staff, Financial Services staff, and the public, concerning various issues.

Duties include, but are not limited to:

• Act as the liaison between CDFA's Financial Services Branch (FSB) and OGA.

• Develop and maintain budget and tracking controls to ensure accountability of all OGA funds.

• Maintain comprehensive financial spreadsheets to track expenditures/recovery funds to ensure fiscal information is reflected accurately and posted to the program's budget.

• Analyze OGA expenditures to assist in the preparation of the annual budget and spending projections. Provide regular updates to management.

• Analyze and prepare mid-year, third-quarter, or other budget projections for all OGA programs for CDFA's Budget Office and/or management.

• Monitor OGA's budget authority, keeping management apprised of any potential deficiencies.

• Perform Unit Training Coordinator (UTC) duties by tracking and maintaining staff training histories; assist with class enrollment and send reminders to staff on available classes, as necessary.

• Review training requests from OGA staff for accuracy and completeness before forwarding to management for signature and the Training Office. Generate transcripts utilizing CDFA Online University to ensure required training is completed, upload certificates, and Form 700 filer compliance.

• Perform Personnel Liaison duties by serving as OGA's Attendance Clerk, collection and submission of monthly absence and Additional Time Worked Report (STD-634), and proper reporting of leave usage to Human Resources Branch (HRB).

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement .

Working Conditions

The duties of this position are primarily conducted indoors. Typical office environment which includes a computer with various software programs, including e-mail, telephone and/or cell phone with voicemail, various portable and stationary filing drawers and bins.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-443292

Position #(s):
014-016-5157-XXX

Working Title:
Financial Data Analyst

Classification:
STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Office of Grants Administration (OGA) is recruiting to fill one full time Staff Services Analyst (General) (SSA) in Sacramento.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFAs Telework Policy.

The OGA is seeking dynamic candidates to fill the Analyst positions within the OGA. Under the direction of the Staff Services Manager II, the Analyst serves as a member of the OGA team. The OGA is the central focal point for the Department's grant funded activities and is responsible for analytical, forecasting, planning, and reporting activities associated with grant funds. The OGA provides assistance to the Department's programs regarding all aspects of grant funds. The OGA has transitioned to a hybrid telework model and prospective applicants statewide are encouraged to apply.

Special Requirements

Statement of Qualifications:

Please provide a one-page Statement of Qualifications that describes your abilities and/or experience as they relate to the desired qualifications.

Applications received without the required Statement of Qualifications may not be considered.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/25/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resource Branch JC-443292
1220 N Street, Room 242

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture
Human Resource Branch JC-443292
1220 N Street, Room 242

Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-443292
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the "Special Requirements" section.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The ideal candidate will have experience in one or more of the following areas:

- Budgeting and/or fiscal analysis

- Use and functional knowledge of the FI$Cal system and financial reports

- Collaboration with internal and external partners

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Kristi Duprey
(916) 657-3231
kristi.duprey@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.