Job Summary Under the general direction of the CAHFS Business Officer, oversees centralized financial services for CAHFS' four branch locations, supporting approximately 200 faculty, staff and students in the areas of accounts payable (AP), travel, entertainment, and procurement, and provides direct supervision of Business Office staff and front desk reception for the Davis laboratory. Serves as a technical lead and subject matter expert in assigned areas and as the CAHFS Fiscal Officer; responsible for review and approval of financial documents for accuracy and appropriateness, ensuring accountability and compliance with University Policy and Procedures and liaising with central campus units to clarify policy and resolve issues as needed; departmental chart of accounts management; performing monthly account ledger review; and managing fiscal close activities. Responsible for conducting analytical studies on Business Office functions; short- and long-range planning efforts; ensuring productivity/performance measures are met; and establishing, implementing, and documenting system-wide operating procedures for financial functions.

Initial placement will be between $65,100 - $90,900/Year, commensurate with educational background and relevant working experience.

Apply By Date

July 5, 2024 at 11:59pm

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in finance, accounting, business administration or a related field, or an equivalent combination of education and experience.
• Experience managing complex business services including accounts payable, travel, entertainment, contracts, and/or procurement, and reviewing transactions for completeness and policy compliance.
• Experience performing fiscal close activities, account management/reconciliation, general ledger review, and managing multiple fund sources (federal, state, private, etc.), and knowledge of generally accepted accounting principles (GAAP/GASB) for budgeting and financial reporting.
• Leadership and supervisory skills to effectively recruit, train, and motivate staff and monitor performance to meet business objectives.
• Analytical and problem-solving skills to identify problems and implement solutions to research, collect, analyze and interpret data from a wide variety of sources and to present information in a clear and concise manner.
• Knowledge and experience to effectively use automated financial accounting/procurement systems (i.e. Aggie Enterprise, Pre-Purchasing, Aggie Expense, etc.) for transactions and data analysis/reporting tools such as Microsoft Excel/Tableau to produce financial reports.
• Interpersonal and communication skills (in person, writing, and telephone) to effectively communicate and work closely with a diverse group including faculty, staff, clients, and individuals from other University units and government/outside agencies, to research, secure, and/or provide information and clarify situations, and resolve problems.

Preferred Qualifications

• Experience with University systems (Aggie Enterprise, UCPath, AggieExpense, Pre-Purchasing), processes, and polices.
• Experience working in a laboratory setting and troubleshooting laboratory needs.
• Experience mapping existing processes and implementing process changes to deliver efficiencies or quality improvement.
• Experience achieving timely progress on multiple simultaneous projects, distributing effort appropriately among projects, meeting deadlines, reporting on progress, and maintaining a high level of productivity.

Key Responsibilities

• 40% - FINANCIAL ADMINISTRATION & MANAGEMENT
• 25% - ACCOUNTING, FINANCIAL REPORTING & SPECIAL PROJECTS
• 20% - PERSONNEL MANGEMENT & SUPERVISION
• 15% - DOCUMENTATION, TRAINING & INTERNAL CONTROLS

Department Overview

Want to be part of an early warning system that helps to protect the health of California's livestock and poultry? We are looking for a Financial Services Supervisor to work alongside our world leading faculty and technicians, helping to safeguard the public health with rapid and reliable diagnoses for animal diseases including those affecting humans.

As part of the California Animal Health and Food Safety Laboratory System within the top-ranked UC Davis School of Veterinary Medicine, our career employees are provided the following benefits:

PERSONAL LEAVE

• Vacation - Eligible to earn up to (3) three weeks per year

• Sick Leave - Eligible to earn up to 8 hours per month (no maximum)

• Holiday Pay - 14 paid holidays per year (Full-Time Position)

COMPENSATION

• Competitive pay plus retirement

INSURANCE

• High quality and low-cost medical plans to choose from to fit your family's needs.

• UC pays for Dental and Vision insurance for you and your family.

• Supplemental insurance offered including: Additional Life, Disability, Short/Long Term Disability and Legal Coverage.

Position Information

• Salary or Pay Range: $65,100/yr. - $116,700/yr. (Dept budgeted range: $65,100/yr. - $90,900/yr. Commensurate with experience.)
• Salary Frequency: Monthly
• Salary Grade: 21 CT
• UC Job Title: FINANCIAL SVC SUPV 1
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Monday-Friday, 8am-5pm
• Location: Davis, CA / Hybrid
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Mental Demands - Confidentiality - Constantly, Constant Interruptions - Frequently
• Physical Demands - Attendance - Constantly, Squatting, Stooping, Bending - Regularly
• Lifting Requirements - Up to 25 Pounds (Light) - Occasionally
• Visual Acuity Requirements - Color Visual Acuity - Constantly
• Noise Conditions - Ability to Adjust Focus - Frequently
• Physical Demands (Elements Exposed to) - Blood - Occasionally, Chemicals - Occasionally, Hazards - Occasionally, Toxins - Occasionally
• Equipment Used to Perform the Duties - Computer and Peripheral Equipment - Constantly

Work Environment

• THIS IS NOT AN H1B/J1 OPPORTUNITY. Candidate must be legally permitted to work in the United States and not subject to revocation.
• This is not a research position. The position is located in a diagnostic laboratory where quality control and assurance as well as meticulous working habits are essential.
• Per the terms and agreements of the department's contracts and grants, the position requires signing of a Confidentiality Agreement or Non-Disclosure Agreement regarding testing and client information and completion of a background check.
• Valid CA Driver License.
• This position is subject to UCD's vaccination program (Influenza, SARS-CoV-2, is/might subject to prophylactic vaccination for rabies), and Medical/Health Surveillance Program/Procedures/Review in accordance with Federal and State Laws and Regulations and University Policy.
• Work Schedule: Monday - Friday; 8:00am - 5:00pm (Hybrid schedule with up to two remote days per week may be considered; Work schedule might be slightly different during the training period)
• Work flexible schedule/overtime as needed to complete projects and meet deadlines.
• Mandatory weekend and holiday rotation.
• Restricted/Limited vacation during peak workload periods (i.e. Outbreaks, Fiscal Close, Audits Periods, etc.).
• Occasional travel to CAHFS branch laboratories, conferences, etc.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere