Posting Details

Posting Details

Posting Number S11622P

Working Title Fiscal Affairs Manager

Department Libraries-UGA Press

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Since its founding in 1938, the primary mission of the University of Georgia Press has been to support and enhance the University's place as a major research institution by publishing outstanding works of scholarship and literature by scholars and writers throughout the world.

The University of Georgia Press is the oldest and largest book publisher in the state. We currently publish 60-70 new books a year and have a long history of publishing significant scholarship, creative and literary works, and books about the state and the region for general readers.

College/Unit/Department website ugapress.org

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

M-F, 8 hrs/day; some evening and weekend work and occasional travel may be required.

Advertised Salary Commensurate with Experience

Posting Date 02/06/2024

Open until filled Yes

Closing Date

Proposed Starting Date 05/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Fiscal Affairs Manager

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Completion of a Bachelor's degree in accounting, business, or a related discipline with 4+ years of related experience required; or any equivalent combination of education, training, and experience.
• Two years of experience using university systems and procedures similar to or including PeopleSoft, OneUSG Connect, FAME or UGAmart.
• Three years of professional experience with book publisher or related industry.

Position Summary

The Fiscal Affairs Manager directs and coordinates all financial aspects of the University of Georgia Press's $4M scholarly publishing business, including budgeting, resource allocation, and oversight of department personnel. This position is part of the Press management team, providing information and guidance to the Press Director, senior management, and all employees in matters relating to Press finances, facilities, and operations. This on-site position reports to the Director of the Press.

Knowledge, Skills, Abilities and/or Competencies

• Adaptability: Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
• Collaboration: Facilitates open and effective communication, cooperation, and teamwork within and outside of one's own team; respects the needs and contributions of others.
• Collegiality: Being helpful, respectful, approachable, and team-oriented; building strong working relationships and a positive work environment.
• Communication: Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters, and proposals while using appropriate vocabulary and grammar.
• Digital/technical proficiency: Successfully uses multiple software programs independently. May include Microsoft Office (PowerPoint, Word, Excel), Slack, Teams, email and web browsers, and publishing systems/databases. Comfortable with spreadsheets.
• Efficiency/Dependability: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
• Ethics and Integrity: Follows through on commitments; incorporates honesty, respect, and fairness in daily actions in accordance with the UGA Press's Code of Conduct.
• Initiative: Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results.
• Judgment: Demonstrates logic, rationality, and objectivity; shows common sense; uses all available information to make educated decisions.
• Knowledge of principles, concepts, and procedures of accounting, budgeting, and procurement.
• Leadership: Demonstrated ability to mentor, supervise, and retain staff.
• Organization: Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives with special attention and focuses on key tasks when faced with limited time and/or resources; displays consistency and success in adhering to deadlines.

Physical Demands

Typical for office environment.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Manage the financial operations of the UGA Press.

• Collaborate with the Libraries' Director of Finance in budget planning and salary setting.
• Develop the annual departmental and sales budgets in collaboration with the director and department heads. Provide quarterly budget versus actual expense reports. Monitor budget and make recommendations about resource allocation.
• Conduct regular financial analyses of operating results and Press publishing lists and programs.
• Monitor cash balance inflows and outflows including cash deposits, wires, and other bank transactions.
• Oversee subsidiary rights and permissions payments due to authors and royalty processing. Responsible for bi-annual royalty statements and payment processing.
• Supervise the processing of and approve purchase requests, travel requests, check requests, and journal vouchers.
• Report Accounts Receivable changes to the University. Balance and prepare report of Accounts Receivable to the University for submitting to the Board of Regents.
• Serve as liaison with the Libraries' Director of Finance and other UGA departments as needed.

Percentage of time 40 Duties/Responsibilities

Serve as a member of the Press Leadership Team.

Participate in short and long-range planning, including development and modification of Press-wide policies and procedures. Attend monthly leadership team meetings, planning retreats, and other regularly scheduled Press meetings. Prepare reports for meetings and distribution to staff.

Percentage of time 20 Duties/Responsibilities

Manage operational relationship with third-party distributor, Longleaf Services.

Interact with Longleaf staff. Advise on new opportunities and monitor distributor performance and charges. Generate and share regular and requested reporting.

Percentage of time 15 Duties/Responsibilities

Hire, train, supervise, mentor, and evaluate business operations staff, including Accounts Payable and Royalty Coordinator, part-time business student, and other staff as assigned.

Percentage of time 10 Duties/Responsibilities

Administer grants and subventions, including revolving funds and other support.

Work with Development office and UGA Foundation on processing of grants and gifts. Provide director and Development office with annual reports for distribution to revolving fund benefactors. Advise on fund use and balance. Attend semi-annual Advisory Council meetings.

Percentage of time 10 Duties/Responsibilities

Serve as liaison to UGA Libraries' Facilities, Business, and IT staff on behalf of the Press.

Work with the Libraries' administrative staff to ensure that Press staff needs are met with regard to facilities, operations, security, computer equipment, software and networking. Represent the Press through active participation in professional organizations on regional and national levels. Maintain flexibility and awareness of changes and needs in the department by assuming similar duties and responsibilities as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sara Rountree Wright

Recruitment Contact Email sara.rountreewright@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you find out about this position at the UGA Libraries? (Open Ended Question)

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents