General Construction Supervisor / Project Management

The annual salary range for this position starts at $73,819.20/year and depends on qualifications.

Summary:

General Construction Supervisor oversees corrective and preventative building maintenance and construction projects, from conceptual development through completion, on the University of Minnesota Duluth Campus. Creates assignments, timetables, and assigns responsibilities for team members. Selects and manages design consultants, contractors, sub-contractors, and trades staff to complete construction and maintenance projects. Individual ensures that projects and maintenance is performed in compliance with industry standards and specifications. Position supervises general construction, paint, and key shop maintenance activities as well as performing project management.

Duties:

Supervision 30%

• Prioritize building maintenance requests from faculty, staff, and campus community members. Plan work schedules, assign duties and monitor the quality and timely completion of work.
• Communicate effectively with customers to coordinate and resolve maintenance related problems.
• Assist employees with complex technical problems or with difficult customer services.
• Supervise, support, and direct the activities of (9) Maintenance Carpenters and (3) Maintenance Painters.
• Interview, hire, coach, discipline, terminate, and conduct performance appraisals for staff members in assigned area.
• Work with departmental planner to improve quality and efficiency of services provided by general construction, paint, and key shop.
• Solicit quotes from vendors for construction materials and services. Maintain vendor relationships and ensure materials and services meet industry standards and the University's needs.
• Coordinate with the departmental planner the purchase of materials and services.
• Ensure compliance with all institutional and departmental policies/procedures.
• Call out staff or vendors to respond to emergencies situations (fire, flooding, utility failure, contamination, evacuation, entrapments, etc.)

Project Management 20%

• Oversee institutional construction projects from conception to completion.
• Meet with prospective customers to establish project scope, delivery method, project cost, and schedule.
• Secure appropriate funding and documentation from customer for project setup in Tririga.
• Put together project budgets based upon construction documents, consultant reports, vendor proposals, industry practices, and experience.
• Create requests for proposals (RFPs) and evaluate proposals from vendors for construction and consultant services.
• Select and work with consultants, design professions, contractors, sub-contractors, and other trade professionals to deliver construction projects.
• Provide professional review and feedback of design documents.
• Coordinate plan reviews with customer, building code division (BCD), consultants, and other entities.
• Works with departmental project coordinator to prepare and distribute building-wide announcements; building-wide hours postings, access schedules and campus project information which will impact the facility's occupants.
• Perform site visits to review construction progress and ensure work is done to satisfactory standards.
• Update customers and FM leaders on project progress, budget, and schedule changes.
• Review and approve invoices, change order documents, construction pay applications.

Maintenance Operations 20%

• Manages corrective and preventative maintenance activities to provide high functioning infrastructure systems and equipment in educational facilities.
• Respond to building maintenance requests and coordinate building repairs based upon budget, schedule, occupant safety, academic schedules, business operations, etc.
• Establish service standards; direct services in the areas of general construction, painting, and key shop activities.
• Ensure building maintenance and construction work is performed to industry standards through site reviews and coordination with building code officials, Environmental Health and Safety (EHS), consultants, and other professionals.
• Coordinate building maintenance and repairs with University trades staff and supervisors.
• Recommend Repairs and Replacement (R&R) projects based on building maintenance conditions. Examples of projects include flooring replacement, maintenance painting, roofing repairs, building tuck-pointing, etc.
• Manage R&R maintenance projects- coordinate work with internal trades crews and external vendors. Ensure work is completed to University's standards within established budget and schedule.
• Oversee vendor contracts for building maintenance (roofing, flooring, masonry, glazing, and painting) and coordinate services with vendors.
• Respond to building maintenance emergencies after hours as needed (flooding, lock-outs, building leaks, etc.)

Hazardous Material Inspection 20%

• Inspect Buildings: Conduct thorough inspections of buildings to identify hazardous materials such as asbestos, lead, mold, or other harmful substances.
• Sampling and Testing: Coordinate or perform sample collection of suspected hazardous materials for laboratory analysis to confirm their presence and assess the level of risk.
• Assess Risks: Evaluate the potential health risks associated with the presence of hazardous materials and determine the extent of contamination.
• Documentation: Maintain detailed records of inspection findings, test results, and recommendations for remediation or mitigation measures.
• Compliance Monitoring: Ensure that staff, contractors, and buildings comply with relevant regulations and standards regarding hazardous materials, such as OSHA (Occupational Safety and Health Administration) regulations, EPA (Environmental Protection Agency) guidelines, and local building codes.
• Education and Outreach: Educate stakeholders about the risks associated with hazardous materials and promote awareness of proper handling, removal, and disposal procedures.
• Risk Communication: Communicate findings and recommendations effectively to building occupants, contractors, and other relevant parties to facilitate informed decision-making and ensure safety.
• Coordination with Other Professionals: Collaborate with environmental consultants, remediation contractors, regulatory agencies, and other professionals involved in addressing hazardous materials issues.
• Continued Learning: Stay updated on emerging trends, regulations, and technologies related to hazardous materials inspection and management through ongoing education and training.

Administrative 10%

• Review and approve time cards. Monitor vacation, sick leave, and compensatory time balances. Approve/deny vacation requests in accordance with union contract.
• Schedule staff and authorize overtime accordingly to meet operational needs.
• Complete appropriate accident and work related injury reports in a timely fashion.
• Review work procedures and ensure safe work practices for staff. Responsible for training and participation in FM safety program.
• Create, maintain, monitor, and close out project records and work tasks (WTs) in Tririga software system.
• Procure goods and services using Tririga software by entering standard contracts, purchase orders, and change orders.
• Provide timely correspondence to emails, phone calls, and inquires in regards to building maintenance and construction projects.
• Conduct project meetings with owners, consultants, and vendors (IE kickoff meeting, progress updates, plan reviews, etc.)
• Attend committee and staff meetings, provide regular updates to FM Management team.

Qualifications

Required Qualifications:

• Bachelor's Degree and 4 Years of experience in facilities management with relevant construction or project management experience, or a combination of related education and experience equal to 8 years.
• Knowledge of construction management processes, means and methods.
• Ability to read and interpret construction drawings and documents.
• Demonstrated computer proficiency- Microsoft365 (Word and Excel), Google Apps (Gmail, Calendar), Zoom, and knowledge of project management software.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal customers, campus community, and vendors.
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

Preferred work experience:

• Knowledge of building construction, maintenance, repair and renovation related to institutional type structures.
• Working knowledge of the laws, rules, and regulations relating to building maintenance activities.
• Experience supervising classified personnel represented by collective bargaining groups.
• Considerable knowledge of occupational hazards and safety precautions.
• Ability to evaluate information and prepare recommendations.

May be exposed to cold/hot temperatures, slippery conditions, tripping hazards, dust, loud noises, and hazardous materials while inspecting or performing construction site visits.

Individual will need to evaluate information from customers, consultants, trade staff, and vendors and make sound decisions related to maintenance and construction activities. Individual will provide regular updates to manager, but will resolve most problems without guidance or assistance from senior leader.

About the Department

UMD Facilities Management supports the academic, research, and service mission of the University of Minnesota Duluth by developing, enhancing, and preserving the physical assets of the campus. Facilities Management strives to foster and maintain an environment of inclusiveness and respect on the UMD campus. All staff are expected to support Goal 2 of the campus strategic plan, which states, "Create a positive and inclusive campus climate for all by advancing equity, diversity, and social justice.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).