Gradute Medical Education Program Coordinator I, Neurology

Graduate Medical Education Program Coordinator I - Neurology Department

Department Summary

UT Southwestern Medical Center is one of the 10 best large employers in the United States and among the top 5 of healthcare employers, according to the America's Best Employers 2022 list compiled by Forbes. UTSW is also ranked as the top healthcare employer for diversity in the US according to the America's Best Employers for Diversity 2022 list compiled by Forbes and Statista; and we are the only healthcare institution listed among the top 20 employers nationally.

The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full-time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O'Donnell Brain Institute, the department is building state-of-the art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy. In addition to its clinical services, the department is home to 3 residency programs (Adult Neurology, Child Neurology, Neuro-Psych) and 12 fellowship programs (Post-Graduate Training in Neurology). The Child Neurology program is overseen by the Division of Pediatric Neurology and the Neuro-Psych residency is a collaborative endeavor with the Department of Psychiatry.

Position Summary & Preferred Qualifications/Experience

As part of the Education Section, this position will be supporting several neurology fellowship programs and will work under minimal direction and oversight from the Fellowship Program Directors. The GME Program Coordinator I is considered a member of the fellowship leadership team and as such is responsible for the coordination and administration of the accredited/non-accredited fellowship programs. Ideal candidates would have previous Graduate Medical Education experience in an academic medical center or healthcare setting.

Candidates must possess and be able to demonstrate the following preferred qualifications/experience:

• Demonstrable proficiency with Microsoft Office and MedHub Understanding of ACGME, TMB, and NRMP policies and procedures
• Ability to demonstrate exceptional customer service skills Ability to interact with various communication styles
• Demonstrated experience working effectively in a team environment to support multiple stakeholders
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Proactive work ethic
• Process-oriented

Experience and Education

• Bachelors degree preferred; Associates Degree in business administration, healthcare administration, or related field required (four years of administrative experience or 60 semester hours of college credit may substitute for an Associates Degree);
• Three (3) years related experience required (Bachelors degree may substitute for required experience)
• May be required to submit to a federal background investigation.

Job Duties

• Serves as the lead administrative person for the GME residency/fellowship program.
• Manages the daily operations and activities of the GME residency/fellowship program(s).
• Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
• Assists the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
• Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements.
• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
• Designs, delivers, and reports timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS) Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
• Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
• Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements.
• Ensures GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.
• Coordinates the resident/fellow recruitment and selection process. Assists the PD and faculty in planning program quality improvement projects.
• Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites.
• Ensure agreements are revised as needed.
• Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
• Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
• Utilizes the RMS to record, maintain and report on all aspects of the resident's/fellow's training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.
• Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
• Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings.
• Prepares and distributes materials for conferences and lectures.
• Other Duties: Performs other duties as assigned.
• Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub or other RMS, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.

Knowledge, Skills & Abilities

• Work requires skills in leadership and personnel management.
• Work requires good organizational skills.
• Work requires excellent oral and written communications skills.
• Work requires experience with Microsoft Office.
• Work requires setting priorities and organizing work to meet strict deadlines.
• Work requires making decisions independently on a variety of complex matters and escalating issues when needed.
• Work requires establishing and maintaining cooperative working relationships with those contacted during the course of work.
• Work requires familiarity with ACGME, TMB, and NRMP policies and procedures.
• Work requires understanding of hospital regulatory environment.
• Work requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments.
• Work requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities
• . Work requires handling sensitive information with absolute confidentiality.

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.