Guntersville City - Central Office Receptionist

QUALIFICATIONS:

High School Diploma or equivalent. Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records. KNOWLEDGE is required to perform basic math, including calculations using fractions, percent's, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines, and business telephone etiquette.

JOB DESCRIPTION:

The job of Central Office Receptionist provides a variety of duties in support of the overall operations of the central office; establishing and maintaining records; providing assistance to various departments (maintenance, transportation, etc...) as directed and information to staff and visitors; coordinating assigned projects and compiling, preparing, and distributing a wide variety of material and reports.

Duties and Responsibilities :

• Answer telephones for school, direct calls, and provide information for office visitors as needed.

• Maintain confidential files for principal and administration.

• Comply with school system, state and federal regulations and policies related to all areas of responsibility.

• Maintain confidentiality of sensitive information and materials.

• Maintain files, records, and materials and equipment necessary as it relates to essential job responsibilities.

• Prepares and processes purchase and work orders as needed to support the operations of the school as directed by the principal.

• Collects and generates data reports as requested.

• Compose and manage correspondence regarding support and details from and to administration and operation of the school.

• Coordinate events for school as directed by the principal.

• Maintain school level calendar to include school facility events.

• Help with directing and orienting substitute teachers as specified by the principal.

• Serves as a liaison for school administration, staff, students, parents and other system schools, Central office personnel, and community.

• Other duties as assigned by the Superintendent.

Important Notes

Essential Duties:
Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed - even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks (An employee who is assigned a duty or task believed to be unlawful should report the assignment to their direct supervisor). It should also be noted the order of duties/responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

Minimum Requirements:
In filling a vacant position, preferred or required credentials regarding education, training experience, and other bona fide occupational qualifications may be established. The credentials shown in the job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualification and criteria may be used as needed in the selection process.

The Guntersville City Schools System does not discriminate on the basis of age, race/color, religion/creed, gender, national/ethnic origin, disability, or citizenship status .