Position Details

WSU's Commitment to Diversity

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title
Honors Program Coordinator

Requisition Number
S01753P

Position Category
Staff

Campus Location
Weber State University - Ogden, UT

Hours per week
40

Months per year
12

Alternate work schedule

Pay Grade
E31

Salary

FLSA
Exempt

Job Summary/Basic Function

Introduction
The coordinator is central to the fulfillment of the Honors Program mission, with primary responsibilities including:

Representation & Communication
The coordinator actively participates in strategic planning retreats and in weekly staff meetings. The coordinator represents the program by serving on various committees and task-forces. The coordinator interacts with a variety of constituents to develop and support program initiatives. The coordinator also communicates regularly with students and faculty to plan and organize events, to create and monitor initiatives, and to develop collaborative relationships between Honors and other campus offices, especially those in USASIE. The coordinator interacts with faculty and students to facilitate effective support in teaching and learning. The coordinator works with the director in authoring sections of various annual reports, a task that also entails keeping and maintaining records and files.

Advising
The coordinator works closely and recursively with over 600 students across 3 Honors pathways, including Foundation, University, and Departmental. This labor-intensive but critical work involves a host of duties, including mentoring and guiding students from the point of first-contact through to degree completion. The coordinator designs and disseminates information to students, other campus advisors, program administrators, and faculty about a complex range of services and opportunities. The coordinator prioritizes an equitable practice of delivering services to diverse students. This involves not only communicating clearly and regularly with students but also being broadly informed about different high-impact opportunities, from travel to research to funding, across campus. Aside from regular face-to-face communication and online correspondence with students, the coordinator must know a host of campus personnel and services and establish strong working relationships.

In the accomplishment of advising duties, the coordinator will:

• monitor and follow-up with students regarding Starfish progress checks and flags;
• advocate on behalf of students for funding and academic opportunities;
• maintain program standards by continually reviewing student progress against requirements;
• maintain accurate, current, and confidential records;
• participate in a culture of innovation by researching and proposing programmatic initiatives that continually improve the student experience;
• implement practices for equitable and inclusive recruitment, engagement, and retention;
• intervene and refer students when they are in situations of crisis, including cases of domestic abuse, sexual assault or harassment, mental health crisis, housing and food insecurity, and emergency financial need;
• facilitate the Outstanding Faculty and Students in Honors awards each semester;
• and communicate with and facilitate events with the Honors Program senator.

First-Year Programming
The coordinator advises all students in the program, from freshmen to seniors, but will focus energy particularly on first-time Honors students. First-year programming, as a means for improved retention, marks a critical new line of operations in the program. The coordinator is responsible for working closely with this cohort by communicating the vision of Honors to students, by disseminating information about the pathway options, and by enrolling students in the Adobe portfolio platform. Additionally, the coordinator plans future advising sessions with students at critical junctures in their experience. The coordinator administers an entrance survey at the point of enrollment, maintains these records, and presents them during staff discussions aimed at continually improving operations within the program. Further, the coordinator administers to each graduating student an exit survey. These duties significantly advance a culture in the program that values and prioritizes data in decision-making.

Recruitment & Retention
The coordinator plans, organizes, and enacts an effective vision of recruitment and retention efforts through authentic, inclusive forms of belonging for all students. All recruitment efforts integrate with retention and advising efforts for a comprehensive, holistic approach. The coordinator demonstrates knowledge of current, emerging trends in recruitment and retention efforts in higher-education and in Honors specific settings. The coordinator is informed regarding current research in best practices related to intercultural competencies, an area of expertise that aligns with and advances key campus outcomes related to the diminishment of barriers and achievement gaps. The coordinator works closely with the director and the staff admin to recruit and retain traditionally underrepresented students. The coordinator supervises efforts by the part-time staff member to recruit from local high schools.

Marketing & Media
The coordinator produces high-quality marketing and media materials for a variety of purposes and audiences. The coordinator designs all Honors Program course posters, manages all social media accounts, creates videos and other promotion items, and maintains a current archive of these materials. Crucially, the coordinator also maintains and develops the Honors Program webpage.

Supervision & Management
The coordinator is an immediate reference point when the director is unavailable. Further, the coordinator will supervise and delegate tasks to part-time staff and/or student workers. The coordinator will keep the director informed as to any staffing issues.

Required Qualifications

Required:

• Bachelor's degree
• Two years of full-time related experience that may include experience in campus advising, university systems, and/or marketing, media, and design. A combination of part-time and full-time experience may be used, where one year of full-time experience is equivalent to 2 years of part-time experience.

Preferred Qualifications

Preferred:

• Master's degree or equivalent or actively pursuing;
• Exceptional time-management and organization skills;
• Student-centric; high-energy; innovative; creative and analytical;
• Experience in dealing with a variety of personality types in a variety of situations;
• Proactive, with a strong sense of initiative and the ability to work independently;
• Strong collaborative and interpersonal skills; excellent oral and written communication skills;
• Proven leadership abilities;
• Proficient with computer software programs such as Microsoft Windows Operating Systems, Macintosh Operating Systems, Microsoft Office products, the Google suite, and the Adobe suite. Some preferred software proficiencies include Canvas, Qualtrics, and website management.

A successful candidate will have the following:

Background Check?
Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date
05/07/2024

Review Date
05/21/2024

Job Close Date

Open Until Filled
Yes

Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin May 21, 2024. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/22620

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position
Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls requiring exertion of forces greater than sedentary wo, Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?

• jobs.weber.edu
• KSL
• Chronicle of Higher Education
• Higher Ed Jobs
• Agency Referral
• Personal Referral
• Internal Job Posting
• Advertisement/Publication
• Other web advertisement
• Other

* Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).
(Open Ended Question)

Documents Needed to Apply
Required Documents

Resume

Cover Letter

List of References with Contact Info

Optional Documents

Portfolio