HR Recruitment and Special Projects Assistant

Posting Details

Posting Summary

Working Title HR Recruitment and Special Projects Assistant Role Title Human Resource Analyst I Role Code 19091-SW FLSA Nonexempt Pay Band 04 Position Number 297W0515 Agency Germanna Community College Division Germanna Community College (Div) Work Location Spotsylvania - 177 Hiring Range $27.63-$33.77/hr; state benefits do not apply Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
8:00 am - 7:00 pm (hours will vary - 29 hours per week)
Sensitive Position No Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

The HR Assistant is a part time position (29 hours per week) that supports Human Resources functions. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, and assisting with HR projects and initiatives including statistical reporting

RESPONSIBILITIES :

Recruitment, Hiring, and Onboarding:

• Provides support to recruitment activities including initiating job postings through Applicant Tracking System and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related recruitment activity
• Assists in the administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed
• Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all Germanna Community College processes, including entering assignment details and related information into associated systems for accurate record-keeping.
• Maintains records and documentation involved with the staff hiring process to ensure records are accurate.
• Aids with VCCS Shared Services weekly tracking reports of active search processes
• Aids with search committee training records in partnership with Human Resources
• Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus
• Ensures compliance with federal and state regulations and internal Germanna Community College policies concerning employment.

Departmental Duties:

• Actively supports and complies with all College policies, HR regulations and departmental values and goals
• Provides support with planning and implementation of employee periodic internal audits, various department projects, etc. as needed
• .Attends regularly scheduled divisional and team meetings.
• Maintains internal employee files.

Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.

Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO /AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.

Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Demonstrated relevant experience working in a professional setting.
• Experience working with diverse employee, student, or customer populations.
• Experience with Microsoft Office Software package.
• Problem solving and attention to detail skills.
• Demonstrated organizational skills for effectively managing multiple tasks and deadlines.
• Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring authorities, and stakeholders.
• Ability to exercise judgement and initiative while maintaining high level of confidentiality.
• Ability to work collaboratively in a team-oriented environment.
• Experience with or willingness to learn artificial intelligence tools.

Additional Considerations

• Previous working experience in human resources, particularly with candidate recruitment.
• Experience with Applicant Tracking and Human Capital Management software.
• Experience in higher education setting or with other Commonwealth of Virginia agencies.
• Knowledge of industry standard HR policies and procedures.
• Adaptability skills for managing changing priorities.
• SHRM / HRCI certification.

Operation of a State Vehicle No Supervises Employees Yes Required Travel
Travel between campuses may be required.

Posting Detail Information

Posting Number WGE_2189P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/01/2024 Job Close Date 10/14/2024 Open Until Filled Agency Website https://germanna.edu/ Contact Name Catra Godwin Email cgodwin@germanna.edu Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.