HR Recruitment and Special Projects Assistant

Title: HR Recruitment and Special Projects Assistant

Agency: Germanna Community College

Location: Spotsylvania - 177

FLSA: Nonexempt

Hiring Range: $27.63-$33.77/hr; state benefits do not apply

Full Time or Part Time: Part Time

Additional Detail

Job Description:

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

The HR Assistant is a part time position (29 hours per week) that supports Human Resources functions. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, and assisting with HR projects and initiatives including statistical reporting

RESPONSIBILITIES:

Recruitment, Hiring, and Onboarding:

• Provides support to recruitment activities including initiating job postings through Applicant Tracking System and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related recruitment activity
• Assists in the administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed
• Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all Germanna Community College processes, including entering assignment details and related information into associated systems for accurate record-keeping.
• Maintains records and documentation involved with the staff hiring process to ensure records are accurate.
• Aids with VCCS Shared Services weekly tracking reports of active search processes
• Aids with search committee training records in partnership with Human Resources
• Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus
• Ensures compliance with federal and state regulations and internal Germanna Community College policies concerning employment.

Departmental Duties:

• Actively supports and complies with all College policies, HR regulations and departmental values and goals
• Provides support with planning and implementation of employee periodic internal audits, various department projects, etc. as needed
• .Attends regularly scheduled divisional and team meetings.
• Maintains internal employee files.

Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.

Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.

Minimum Qualifications:

• Demonstrated relevant experience working in a professional setting.
• Experience working with diverse employee, student, or customer populations.
• Experience with Microsoft Office Software package.
• Problem solving and attention to detail skills.
• Demonstrated organizational skills for effectively managing multiple tasks and deadlines.
• Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring authorities, and stakeholders.
• Ability to exercise judgement and initiative while maintaining high level of confidentiality.
• Ability to work collaboratively in a team-oriented environment.
• Experience with or willingness to learn artificial intelligence tools.

Preferred Qualifications:

• Previous working experience in human resources, particularly with candidate recruitment.
• Experience with Applicant Tracking and Human Capital Management software.
• Experience in higher education setting or with other Commonwealth of Virginia agencies.
• Knowledge of industry standard HR policies and procedures.
• Adaptability skills for managing changing priorities.
• SHRM/HRCI certification.