Human Resources Assistant (Health Services Recruitment) #ERT01118: Employee Relations and Training

Title: Human Resources Assistant (Health Services Recruitment) #ERT01118: Employee Relations and Training

State Role Title: Admin and Office Spec III

Hiring Range: $41,699 - $54,809

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:DOC Headquarters

Agency Website:https://vadoc.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

Serves as a member of the Health Services Talent Acquisition team providing quality customer service and support to internal and external customers in the Eastern Region.
Provides HR related functions to ensure a positive culture and effective customer service in all areas of Human Resources. Ensures accurate, efficient administration of recruitment operational processes to include screening employment applications, scheduling interviews, engaging with potential candidates, hiring managers and peers to support filling vacancies across the agency. Assists with administrative processes such as monitoring mailboxes, assessing needs of customer requests, creating and obtaining information in order to successfully onboard employees. Assists with weekly vacancy list preparation and provides daily support to all HR Coordinators and Recruiters working with active recruitments to ensure positions are filled timely. These support activities include Scheduling interviews with the hiring panel and candidates. Assistance with coordinating pre-employment activities related to background appointments and drug testing; Communicating in writing with candidates sharing information regarding the position such as the Employee Work Profile, Physical Demands, and Authority of Release prior to interviews; Initiating pay requests, background and reference checks (via DocuSign); Assisting with building a recruitment file (manually/electronically) for all new hires.

Minimum Qualifications

High school graduate or equivalent.

Demonstrated administrative experience involving the performance of various office services support.

Demonstrated knowledge of federal, state, and DOC policies and procedures related to Human Resources.

Demonstrated ability to apply and interpret personnel policies and guidelines,

Ability to effectively communicate verbally and in writing to convey information to others.

Ability to engage with diverse groups of managers, employees, and general public.

Ability to organize work and complete tasks in a timely, accurate and complete manner.

Skilled in tracking information and multi-task and meet deadlines.

Ability to work in a self-directed manner as part of a collaborative team.

Knowledge of the principles for providing quality customer service.

Additional Considerations

Experience working in a human resources environment.

Experience working with Applicant Tracking systems, HRIS systems.

Working knowledge of recruitment processes.

Associates degree or coursework in business, office practices and procedures, and automated business applications.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Christina Payne

Phone: (804) 971-6084

Email: Applications considered via email will not be considered.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.