Inventory Specialist

Posting Details

Posting Summary

Working Title Inventory Specialist Role Title Admin and Office Spec III Role Code 19013-FP FLSA Nonexempt Pay Band 03 Position Number 28000837 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $55,000 - $65,000 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Monday through Friday: 7:30am-4:00pm
This position will be required to travel to other NOVA Campuses occasionally.

Sensitive Position No Job Description
General Description:
The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems. The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.

Duties and Tasks:

• Assists the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College
• Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented
• Prepare reconciliation reports and perform analysis for the College Physical Inventory
• Research to proactively identify potential fixed assets received but not reported to the Property Control Office
• Provide guidance to Storekeeper Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets
• Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity
• Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors
• To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
• This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff;
• Must be a goal-driven person with the ability to analyze data and work independently;
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail .
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware;
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Required Qualifications:

• Experience with warehouse or inventory operations and /or asset management.
• Experience in Microsoft Office with proficiency in MS Excel.
• Experience with customer service.
• Valid driver’s license.

Additional Considerations

• Experiencing managing a cyclical process.
• Experience managing a process from start to finish and verifying results.
• Experience in writing and presenting reports.

Operation of a State Vehicle Yes Supervises Employees No Required Travel
Maybe required to travel between NOVA Campuses.

Posting Detail Information

Posting Number CLS_3238P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/19/2024 Job Close Date 09/09/2024 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit our website .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu .

The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports .
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.