Lead Accounts Payable Clerk
Amsterdam, New York
Employer: St. Mary’s Healthcare
Industry: Billing and Financial Operations
Salary: $20.42 - $26.70 per hour
Job type: Full-Time
Job Requisition: REQ2753
Employment Type: Full-Time
Shift: Days
Hours Per Week: 40 hours
Hiring Range: $20.42-$26.70
The actual compensation for this position will be determined based on experience and other factors permitted by law.
Responsibilities:
• Accurately processes purchase order invoices through the materials management interface, and nonpurchase order invoices, including verification of appropriate approvals and adequate supporting
documentation.
• Completes all required daily and monthly closing procedures by the next business day and 4th calendar day following month-end, respectively; accurately identifies invoices requiring a manual
accrual.
• Maintains an accurate computerized database, including vendor files, recurring invoices, and validating general ledger account distribution and dollar value of invoices entered. Maintains organized
open and paid vendor files.
• Processes payments timely, accurately, obtains 2 signatures when required, verifies to avoid duplicate payments. Uses purchase discounts if available; ensured prompt vendor payments while maximizing the
hospitals cash position.
• Prepares routine and requested accounts payable reports and reviews for accuracy. Documents processes and procedures as required to support Accounts Payable and Purchasing functions within the System.
• Processes Federal Form 1099s in accordance with IRS regulations in an accurate and timely manner. Completes vendor credit applications, quarterly sales tax returns and tax exempt forms as required.
• Responds to and resolves requests and inquiries from associates and vendors. Resolves escalated issues.
• Mentors, coaches, and trains new and current staff.
Education, Training & Experience
Required Skills and Attributes:
Employment Type: Full-Time
Shift: Days
Hours Per Week: 40 hours
Hiring Range: $20.42-$26.70
The actual compensation for this position will be determined based on experience and other factors permitted by law.
Responsibilities:
• Accurately processes purchase order invoices through the materials management interface, and nonpurchase order invoices, including verification of appropriate approvals and adequate supporting
documentation.
• Completes all required daily and monthly closing procedures by the next business day and 4th calendar day following month-end, respectively; accurately identifies invoices requiring a manual
accrual.
• Maintains an accurate computerized database, including vendor files, recurring invoices, and validating general ledger account distribution and dollar value of invoices entered. Maintains organized
open and paid vendor files.
• Processes payments timely, accurately, obtains 2 signatures when required, verifies to avoid duplicate payments. Uses purchase discounts if available; ensured prompt vendor payments while maximizing the
hospitals cash position.
• Prepares routine and requested accounts payable reports and reviews for accuracy. Documents processes and procedures as required to support Accounts Payable and Purchasing functions within the System.
• Processes Federal Form 1099s in accordance with IRS regulations in an accurate and timely manner. Completes vendor credit applications, quarterly sales tax returns and tax exempt forms as required.
• Responds to and resolves requests and inquiries from associates and vendors. Resolves escalated issues.
• Mentors, coaches, and trains new and current staff.
Education, Training & Experience
- High School Diploma or GED and Minimum of 1 year accounts payable experience required.
Required Skills and Attributes:
- Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
- Must be able to multitask while remaining professional, focused, composed and positive.
- Excellent customer service skills
- Displays integrity, friendliness, and compassion.
- Must be able to establish an appropriate and effective rapport with others.
- Demonstrates flexibility
- Takes initiative
- Able to work in a fast-paced environment
- Embraces new opportunities to grow both personally and professionally.
- Effective critical thinking and problem-solving skills.
- Proficient with various Microsoft Office products (Word and Excel).
- Strong organizational skills.
- Effective interpersonal skills.
- Ability to take and follow direction in a positive and appropriate manner.
- Ability to work as part of a team and independently. Must be able to demonstrate effective and appropriate written and oral communication skills. Must be able to speak, read, write and follow instructions in English.
Created: 2024-04-26
Reference: REQ2753
Country: United States
State: New York
City: Amsterdam
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