Manager, Contract Administration

Description

About Us

Moose Toys exists to make kids superhappy. For this revolutionary brand, happiness lies at the heart of everything we do. Known for our trailblazing toy design, development and manufacturing, and strong commitment to the future of our planet, our toys are consistently recognised with global awards and accolades.

Our Culture

At Moose we are playful with a purpose. Fun is at the heart of everything we do, but we're also very serious about the important stuff: our people, our values, and the planet:

• We're officially a Great Place to Work!
• We're a family.
• We dream big.
• We love diversity.
• We're always learning.
• We prioritise well-being.
• We give back in a big way.
• We're serious about sustainability.
• We bring the fun!

Visit our website or our LinkedIn Life page for more information on our amazing brands and people.

Position Title:

Manager, Contract Administration

Classification:

Exempt

Position Status:

Full Time

Reports To:

Vice President, Global Licensing

Direct Reports:

None

Role Objectives:

The Manager, Contract Administration will support Moose's VP, Global Licensing by managing all contract workflow and licensor relationships in the context of contract requirements. The primary role is to ensure that all contractual obligations are met during the contract period and that all contracts are closed with the appropriate information. The role will be required to either directly address operational gaps with the business leadership or escalate to the Global Head of Licensing if gaps may result in non-compliance. The Manager will work internally with the Moose Licensing, Marketing, Legal, Royalty Accounting, MFE, and QA.

Qualifications:

• Minimum 5 years of experience in Licensing or contract management experience.

• Relevant tertiary qualification preferred (e.g. BA of Marketing).

Responsibilities:

Spearhead Contract Compliance

• Identify contract and operational requirements in our licensing contracts and ultimately ensuring no gaps to compliance.
• Provides interpretation or operational requirements in support of implementation of contracts.
• If operational or information gaps are identified, directly address with the respective business units to recommend remediation or escalate to the VP, Global Licensing if gaps will result in non-compliance.

Manage Contract Workflow/Data Repository

• Track and manage contract workflow throughout entire life cycle within Moose with legal, finance, marketing, and QA.
• Coordinate and ensure receipt, filing, and distribution of New Customer forms, W9s, Insurance, Trademark Letters, NDA's, Manufacturing Agreements, Termination agreements/Letters, and other contractual correspondence for all License Agreements or new business partnerships.
• Coordinate forecasting deliverables with GBT, ultimately provided by business units, and ensuring all forecasts are sent to Licensors on time and archived appropriately.
• Maintain tracking spreadsheets and organization of the shared drive, with the filing of Agreements, Forecasts, Correspondence, etc. for all Licensed Partners.
• Provide monthly contract updates to key stakeholders at Moose, including highlighting key contract details such as deliverables or expiration dates.
• Ensure that signed contracts are communicated and distributed to all key stakeholders, including distribution of agreement summaries.
• Assist with reviewing deal terms on initial Legal draft for completeness and accuracy.
• Additional tasks as assigned and directed by VP, Global Licensing and in-house counsel.
• Maintain and improve project and contract databases and management systems.
• Ensure contract close-out, extension or renewal.

Cross-Functional Partnership

• Provides regular updates to management, attorneys, and the business about the status of new agreements and contract renewals, and related matters.
• In partnership with Legal, assign cross functional roles to contract checklist for each new License Agreement.
• Work with Royalty Accounting to continuously maintain tracking of MG's, alerting VP, Global Licensing and GBT of potential shortfalls, including revenue recognition.
• Assist Finance and Legal with gathering information to support audits.
• Work with Licensing Approvals, Legal, and MFE to close out expiring contracts and associated requirements, including dissemination of IP in possession and donation or destruction of leftover inventory.
• Assist VP, Global Licensing in any inbound related projects, including reaching out for meetings, scoping new opportunities as needed.
• Update Legal and VP, Global Licensing with Work-In-Process list.
• Support our international business and accommodate meetings with partners and stakeholders in international time zones from time-to-time.
• Act as internal/external point-of-contact for payment and deadline-related questions.

Partner Relations

• Proactively communicate with partners on contractual matters, ensuring timely responses to questions or issue resolutions, and skilfully juggle constantly changing priorities. Must function well under pressure.
• Assists VP, Global Licensing as point of contact for all matters regarding contracts.
• Assists with the development of reports and presentations, as well as any other ad hoc projects and duties as required.
• Provides administrative support as needed.

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the role. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Work Hours

8:30am - 5:30pm, Monday to Thursday

8:30am - 3:00pm, Friday

30-minute unpaid lunch break each day.

Plus, reasonable additional hours due to multiple time-zones.

Moose also provides flexible working options.

Salary Band

USD $90,000-$105,000

Physical Demands

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone and other office productivity machinery, may need to reach, stoop, kneel to access items

• Must be able to sit at a computer terminal for an extended period of time

• Specific vision abilities required by this job include close vision requirements due to computer work

• Light to moderate lifting is required

• Frequently communicates with other employees and third-parties, must be able to speak clearly and exchange accurate information.

• Regular, predictable attendance is required

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Work Environment

• Moderate noise (i.e. business office with computers, phones, printers and light traffic)

• Indoor business office environment with windows; light foot traffic within work areas

• Ability to sit at a computer terminal for an extended period of time

The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All Welcome

Just like the wide range and variety of brands, Moose embraces diversity and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity, age, national origin or on the basis of disability. If you require any assistance to be included in our process, please contact recruitment@moosetoys.com, quoting the job title and reference number.

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