Manager of Facilities, Building Maintenance Administration

Manager of Facilities - Building Maintenance Administration

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. UT Southwestern is honored to be a veteran-friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you've made to our country. We're proud to support your next mission.

Ranked as the #1 hospital in Dallas-Fort Worth for the sixth consecutive year, we invite you to continue your healthcare career with us at UT Southwestern. You will discover a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.

All full-time employees will have a robust benefits package including employer paid medical insurance. Children and family medical insurance plans are available at a cost to the employee.

To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/ .

Job Summary

UT Southwestern is in search of a skilled and experienced Manager of Facilities for our Building Maintenance Administration team. The Manager of Facilities works under minimal supervision to plan, organize, and coordinate various functions of the UT Southwestern Medical Center facilities.

Work Location: Dallas Campus; traveling off-site required.

Shift Requirement: 7:30am to 4:00pm, Monday through Friday

Minimum Experience and Education Requirements

• Requires bachelor's degree in related field.
• Requires eight (8) years of related experience.
• Requires three (3) years of supervisory experience.
• May consider additional years of experience in lieu of education.

Preferred Education, Certifications, and Experience

• Bachelor's degree in Facilities Management.
• FMP (Facility Management Professional) Certification.
• CFM (Certified Facility Manager) Certification.
• CHFM (Certified Healthcare Facility Manager) Certification.
• Extensive experience managing facilities in a healthcare or clinical environment.
• Familiarity with healthcare regulations and standards (e.g., OSHA, JCAHO).
• Experience managing projects and building systems in HVAC, plumbing, and electrical.

Please Note: Attach the following prior to submitting your application:

1. An updated resume with all relevant work experience, education, vocational training, certifications, and/or licenses.
2. A copy of education, higher learning & training diplomas or certificates (if applicable).
3. A copy of trade licenses (if applicable).

Knowledge, Skills & Abilities

• Work requires exercise of considerable judgment.
• Work requires contact with general contractors, designers and end users.
• Work requires computer skills in Microsoft Excel, Word, and Project.
• Work requires knowledge of electrical, plumbing, and carpentry trades.
• Work may require experience as an estimator or job superintendent.
• Work requires supervision of staff in lower grade.

Job Duties

• Supervises employees and workflow planning.
• Provides and supports efforts to always develop teamwork between all employees and staff.
• Seeks opportunities to teach, mentor, and promote professional growth of personnel assigned.
• Collaborates with Physical Plant Trainer and Physical Plant Managers to provide training to staff.
• Conducts staff and committee meetings and special projects such as patient satisfaction, team development and recruitment activities.
• Conducts daily and/or shift by shift review of department assignments, scheduling and staffing plans to ensure adequate coverage and adherence to policies, procedures, and productivity targets.
• Revises assignments, schedules, and plans as necessary.
• Utilizes staffing patterns and guidelines to foster the most cost-effective option for providing adequate coverage.
• Interviews and provides input regarding hiring of all personnel.
• May terminate personnel for cause following discussion with and approval from Director and/or Director of Human Resources.
• Provides immediate counseling and constructive criticism and disciplinary interventions of personnel in private setting and in manner that is positive and respectful.
• Participates in routine interdisciplinary rounding.
• Completes all annual performance evaluations and orientation evaluations of personnel assigned to unit.
• Follows-up with accurate and timely reports to Director.
• Coordinates various projects and programs for sections ensuring all tasks are completed by established deadlines and to ensure that quality customer service is provided for faculty and staff.
• Utilizes Physical Plant resources which optimize those resources for benefit of organization and its patient population.
• Identifies efficiency or cost saving ideas and reports them to the Director.
• Reviews budgets and makes recommendations for budget needs.
• Facilitates compliance by personnel assigned to unit to all policies and procedures, code of ethics, JCAHO standards, OSHA standards, and specialty organization standards.
• Develops, revises, recommends, and interprets policies and procedures for section to ensure all applicable laws and governmental guidelines are followed and that employees are treated in an equitable manner.
• Performs other duties as assigned.

The following is the acronym, "PACT", and is fundamental to all non-clinical positions at UT Southwestern Medical Center:

• P-Problem Solving: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems.
• A-Ability, Attitude and Accountability: Employees exhibit the ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner.
• C-Communication, Contribution, and Collaboration: Who are our customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals.
• T-Teamwork: Employees work to contribute to the department's success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.

Working Conditions

• Work is performed on job sites with frequent exposure to disagreeable and/or hazardous elements such as noise, dust, radiation, noxious fumes, etc.

Any qualifications to be considered as equivalents in lieu of stated minimum require prior approval of Vice President for Human Resources Administration or his/her designee.

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.