Medical Office Assistant
Syracuse, New York
Employer: Upstate University Hospital
Industry: Administrative, Secretarial & Clerical
Salary: Competitive
Job type: Full-Time
Position Overview
The Medical Office Assistant is responsible for handling all front desk operations including answering phones, scheduling appointments, check-in and check-out, customer service, as well as providing support to the Practice by performing a variety of clerical tasks. It is critical that members of the Patient Service Associate team coordinate and work collaboratively to ensure duties are performed seamlessly.
Tasks and Responsibilities
Must be able to stand for long periods of time, bend, stoop, and sit. Able to speak and hear sufficient to communicate with patients and others. Ability to view a monitor/screen and enter data. May occasionally lift up to 25 pounds.
Expectations
This section explains specific expectations for this position and may also be evaluated in the performance appraisal process.
The Medical Office Assistant is responsible for handling all front desk operations including answering phones, scheduling appointments, check-in and check-out, customer service, as well as providing support to the Practice by performing a variety of clerical tasks. It is critical that members of the Patient Service Associate team coordinate and work collaboratively to ensure duties are performed seamlessly.
Tasks and Responsibilities
- Greet and assists all patients and visitors in a prompt, warm, courteous, and professional manner. Ensure patient's wait time in the reception area is kept to a minimum.
- Complete patient check-in process according to office protocol, including obtaining appropriate insurance information.
- Answer incoming calls in a timely manner.
- Responding to inquiries as appropriate taking accurate message or directing the call to the appropriate staff member.
- Schedule or reschedule appointments as needed.
- When directed by physicians or management, promptly schedule outside scans and other referral appointments promptly notifying the patient of the appointment.
- Per office protocol, follow-up on no show and cancelled appointments.
- Perform check-out duties to include scheduling of follow up appointments,
- Complete a variety of clerical duties including but not limited to scanning or faxing records; opening, processing, and distributing mail; records processing; composing and disseminating letters/correspondence.
- Ensure patient files are properly updated for every action and step taken.
- Ensure adherence to all HIPAA guidelines.
- Obtain and maintain basic knowledge regarding different insurance coverages.
- Respond promptly and accurately to requests for medical records.
- Assist other Practice staff members in ensuring the waiting area is kept neat and properly maintained.
- Perform other duties as needed to accomplish job standards and/or requested by management.
- High school degree or equivalent
- A minimum of one (1) year office experience in a medical office setting preferred
- Education or training in formal office procedures is preferred
- Basic medical terminology knowledge preferred.
- Knowledge of insurance policies and terminology preferred.
- Exceptional customer service skills and the ability to interact compassionately.
- Ability to effectively multi-task and prioritize.
- Excellent organizational skills.
- Ability to operate computer and other office equipment sufficiently enough to complete job tasks.
- Ability to learn and apply software necessary to complete job tasks, including EPIC, Microsoft Word, insurer systems, etc.
Must be able to stand for long periods of time, bend, stoop, and sit. Able to speak and hear sufficient to communicate with patients and others. Ability to view a monitor/screen and enter data. May occasionally lift up to 25 pounds.
Expectations
This section explains specific expectations for this position and may also be evaluated in the performance appraisal process.
- Adheres to UCM's policies and procedures and acts in the best interest of the Organization and its patients.
- Promotes teamwork with coworkers and supports a collaborative work environment.
- Meets or exceeds expected performance standards, including consistently reporting to work on time, prepared to perform duties of position.
Created: 2024-10-01
Reference: 341016
Country: United States
State: New York
City: Syracuse
ZIP: 13210
Similar jobs:
-
Office Assistant 2 (NY HELPS)
StateJobsNY in Plattsburgh, New York -
Office and Operations Assistant
University at Buffalo in Buffalo, New York💸 $50000 - $55000 per year -
Medical Office Assistant - Eastside
Arnot Health in Elmira, New York -
Office Assistant 1 (NY HELPS)
Stony Brook Medicine in Stony Brook, New York💸 $35177 per year -
Office Assistant 1
Upstate University Hospital in Syracuse, New York💸 $35177 per year -
Office Assistant 1 (Stores/Mail) (NY HELPS)
StateJobsNY in Cheektowaga, New York -
Office Assistant 1 Stores/Mail, Item #08075
StateJobsNY in Albany, New York -
Office Assistant 1 (Stores/Mail)
Upstate University Hospital in Syracuse, New York💸 $35177 per year -
Office Assistant 2 (NY HELPS)
StateJobsNY in New York, New York -
Office Assistant 2, (NY HELPS), Central New York Psychiatric Center, Marcy, P25116
StateJobsNY in Marcy, New York -
Office Assistant 1 (Stores/Mail)
StateJobsNY in Syracuse, New York -
Office Assistant 2 - EOA#2024-477
StateJobsNY in Commack, New York -
Office Assistant 2 (Calculations)
Upstate University Hospital in Syracuse, New York💸 $41399 per year -
Office Assistant 2 (Keyboarding) (NY HELPS) - 02419
StateJobsNY in Albany, New York -
Office Assistant 2 (NY HELPS), Box ACS-3124/45510
StateJobsNY in Hauppauge, New York💸 $50884 per year -
Medical Office Assistant
Northwell Health in Glen Oaks, New York💸 $25.71 - $28.26 per hour -
Office Assistant 2 - (NY HELPS) EOA#2024-477
StateJobsNY in Commack, New York -
Office Assistant 1 - Keyboarding, (NY HELPS), Kirby Forensic psychiatric Center, P25630
StateJobsNY in New York, New York -
Office Assistant 2 Keyboarding (NY HELPS)
StateJobsNY in Albany, New York -
Medical Office Assistant - Great Neck FlexStaff (TEMP)
Northwell Health in Great Neck, New York💸 $22 - $25 per hour