Title: Military Surplus Program Coordinator DSP02532

State Role Title: Prog Admin Specialist I

Hiring Range: Salary is Negotiable and Commensurate with Experience.

Pay Band: 4

Agency: Department of State Police

Location:North Chesterfield, Midlo.Tpke

Agency Website:vsp.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

The Virginia State Police is seeking an outgoing personality to serve as the face of the Military Surplus Property Program (1033). This position will partner with and manage more than 150 state and local agencies who are members of the program. This position also requires working closely with the federal government to ensure compliance will all regulations associated with the 1033 program. As the primary contact for the program, this position will be responsible for helping agencies acquire property, resolve technical problems within the surplus system, and ensure agencies are maintaining compliance with all rules and regulations. This position requires some travel to conduct inspections, help new agencies with initial paperwork, and attend training as necessary.

We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!

Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees.

In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches "cognitive fitness" for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!

Contact Human Resources for additional details.

•Ensures compliance of the Virginia State Police and participating law enforcement agencies (LEAs) to the regulations and requirements of the 1033 Program utilizing on-site and other contact auditing methods.
•Maintains accurate records on all property obtained for Virginia LEAs through the 1033 Program so that they will comply with audits conducted by state and Defense Logistics Agency (DLA) requirements.
•Maintains regular contact with participating LEAs to determine special needs such as re-training on program participation and compliance.
•Accountable for continued maintenance of the program.
•Annually conducts minimum required audits of participating law enforcement agencies (8%).
•Processes requests for excess military property within guidelines set forth by the Defense Logistics Agency within the 14-day time period.
•Physically or electronically screens the Defense Reutilization and Marketing offices to identify available military surplus which has been requested and prepares the necessary paperwork within the time frame set forth by the Defense Logistics Agency.
•Receives applications, and prepares any general correspondence related to participation in the 1033 Program within two weeks of receipt of application or correspondence.
•Converses with active agencies on a routine basis to assist with concerns or program functionality.
•Communicates all mandates within the program such as developing policies and procedures, coordinating service delivery, and promoting program goals and objectives.
•Provides re-training for participants as needed or required to ensure they maintain an understanding of the details, requirements, and restrictions of the program.
•Provides account and records maintenance and information updates to the agencies.
•Implements new accounts for system access.
•Troubleshoots program issues for all active users and provides technical advice.
•Schedules and travels to participating law enforcement agencies (LEAs) and conducts the on-site inspections and/or other annual inventory compliance requirements as needed or required.
•Completes the program mandated annual audits (8% of active agencies).
•Facilitates cooperation between the federal auditors and local agencies during the biennial Program Compliance Review (PCR).
•Addresses and completes special tasks/assignments given by supervision.
•Develops and maintains desk procedures to ensure continuity of operations.
•Trains staff as needed or required.
•Attends conferences or other training to maintain a current working knowledge of Program 1033.
•Perform other duties as assigned in a timely manner.

Minimum Qualifications

•Working knowledge of inventory control practices; of human resource functions; of military equipment applicable to use for law
enforcement activities; of resource allocation and coordination of tangible resources; and some knowledge of contract administration.
•Skill in the operation of computers and using Microsoft Office applications.
•The ability to develop and/or negotiate agreements/contracts in compliance with program requirements; to develop program objectives and procedures; to schedule work and activities in support of the program to include training of participants; to identify and resolve inventory discrepancies; to deal firmly and tactfully in enforcing contractual agreements; to prepare, organize, and maintain a variety of detailed official and/or confidential files and records; to work independently and as member of a team; to effectively build and maintain relations and build consensus; to communicate effectively orally and in writing in English with internal and external clients; and to develop and maintain relationships with other law enforcement and government agencies.
•Graduation from high school or equivalent.
•Valid driver's license in the Commonwealth of Virginia required.

Additional Considerations

•Inventory acquisition or warehousing experience preferred.
•Military experience and/or knowledge of the Virginia Excess Military Property Program (1033) preferred.

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on May 13, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation or any other categories protected by applicable federal, state or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride