MWR Management Assistant (Procurement)

Summary

This is position is located in San Diego, CA under the NRSW NAF Procurement Office. This position supports all of N9 and reports to the NRSW Regional Procurement Manager. The incumbent serves as the Procurement Management Assistant for all administrative requirements. The primary function of the incumbent of this position is to perform administrative duties and support to Regional Procurement Office staff and field activities with NRSW Procurement Administrative functions.

This job is open to

• Military spouses
• The public
  
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.
• Veterans

Duties

• Request and Create SAP Vendor #'s via CNIC NAF Accounting Section.
• Ensure all credit card invoices processed from the Regional Procurement Office are acknowledged by vendor and site.
• Process all invoices for the Regional Procurement Office and coordinate with the Accounting Department for payment in a timely manner.
• Maintain payroll data and enter data as required into NAF payroll system, KRONOS, for the Regional Procurement Office.
• Maintain BPA Authorized Callers list for all ten NRSW Installations and Regional Support Offices.
• Maintain Purchase Request Log via the purchaserequest@mwrsw.com email address; pull and assign purchase request to Regional Procurement Agents and Contract Specialist, ensure PR Log is updated and run reports for the NRSW Regional Procurement Manager.
• Arrange travel and travel orders for all travel for the Regional Procurement Office.
• Maintain electronic files to include but not limited to; Regional purchase request log, standardize procurement templates, Internal Standard Operating Procedures, standardized procurement forms, etc. on the NRSW Regional Procurement Share Drive.
• Prepare correspondence as necessary for the NRSW Regional Procurement Manager.
• Incumbent is expected to prioritize daily duties to maximize effectiveness and efficiency.

Requirements

Conditions of Employment

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• The employee works in an adequately lighted and ventilated office environment.
• The work is primarily sedentary in nature.
• Typically, the employee sits conformably to do the work; however, there will be some walking, standing, bending or carrying of items weighing no more than 40 pounds.

Qualifications

Incumbent must be familiar with the NRSW and Navy organization and thoroughly informed administrative aid office procedures. Incumbent must be able to work with minimum supervision. Incumbent must be capable of proceeding with the necessary office work including, but not limited to Microsoft Office, SAP, KRONOS without specific directions.

Incumbent must possess tact, sound judgment, initiative, and the ability to work with other personnel within the Section.

In addition, to being fully competent professionally, the incumbent must also possess the ability to express themselves in an affable and courteous manner in correspondence, telephone and personal work contacts, thereby enhancing the public's opinion of the Navy and NRSW.

Individual must have at least two years of work experience or a combination of education and experience that demonstrates the ability to perform the duties of the position.

The person must be qualified in personal computer work and have a strong working knowledge with Microsoft Office (Word, Excel, Power Point, Outlook etc.), Adobe Reader. Familiarity with SAP and other software products that the Section utilizes is a strong plus.

Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures,

Incumbent must be skilled in dealing with a variety of people under difficult circumstances including pressure situations where accurate information must be provided rapidly with little or no notice, capable of proceeding with the necessary office work without specific direction, Additionally, must have the ability to take the initiative to make sure all tasks are performed in a timely and accurate manner and improve our business processes when necessary.

Incumbent must maintain the privacy of official work information and data arid demonstrate the highest level of ethical conduct.

Education

N/A

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement. Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  The following documents are required at the time of application:
  
  
  • Resume
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
  
  Note:When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.
  
  Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
  
  Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.
• How to Apply
  
  Applications are not accepted in person or via email. Applicants must apply online.
  
  Click the blue APPLY button at the top of this announcement to apply.
  
  Agency contact information
  
  Dylan Gable
  
  Email
  
  dylan.gable@navy.mil
  
  Address
  
  NRSW Region NAF HR Office
  
  750 Pacific Coast Highway
  
  San Diego, CA 92132-0058
  
  US
  
  Next steps
  
  Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

The following documents are required at the time of application:

• Resume
• Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
• If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
• If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
• If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
• If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Note:When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.

Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

How to Apply

Applications are not accepted in person or via email. Applicants must apply online.

Click the blue APPLY button at the top of this announcement to apply.

Agency contact information

Dylan Gable

Email

dylan.gable@navy.mil

Address

NRSW Region NAF HR Office

750 Pacific Coast Highway

San Diego, CA 92132-0058

US

Next steps

Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request