Office & Admin Specialist Sr - Administrative Assistant

No job description available

Working Title: Office & Admin Specialist Sr - Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State

• Job ID: 80160
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/10/2024
• Closing Date: 10/09/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / MNSCU Central Office-Conf
• Division/Unit: MnSCU System Office / MnSCU OOC Classified L - R
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday, 8:00am - 4:30pm
• Travel Required: No
• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Description

This position provides administrative support to the Associate Vice Chancellor for Facilities, the system directors, and the executive assistant of the Finance Division of Minnesota State so that the division's functions and responsibilities are conducted in an effective and efficient manner. The division units include Facilities, Financial Planning and Analysis, Financial Reporting, Procurement, and Tax Services.

Decision making, communication, organization, analytical, administrative, computer (Windows, Excel, PowerPoint, Word, and Outlook, plus web maintenance software), office management and interpersonal/human relations skills are essential. Resourcefulness as well as the ability to self-motivate and manage multiple projects simultaneously is critical.

Minimum Qualifications

• A minimum of three (3) years' experience providing administrative support services to professional staff or similar experience
• Proficiency in word processing, spelling and grammar, enabling the ability to edit/proofread materials, compose, and independently process responses.
• Proficiency in a variety of software applications including, but not limited to, database management, word processing, graphics, spreadsheets, website CMS, and calendaring.
• Proficiency in the principles and practice of time management, planning, and organization.
• Familiarity with fiscal management strategies and basic procurement activities.
• Demonstrated capacity to engage in data verification and to accurately compile and maintain records.

Preferred Qualification

• Prior experience working in higher education or other public sectors.
• Diplomacy, discretion, patience, respect for co-workers and an interest in positive problem solving.
• Resourcefulness and a willingness to help out where needed.

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/Office---Admin-Special-Senior_JR0000000487

Contact

If you have questions about this position, contact Shane Moore at shane.moore@minnstate.edu or 651-273-3967 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Shane Moore at shane.moore@minnstate.edu .

About Minnesota State

Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 270,000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14,200 dedicated faculty and staff focused on student success.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.