Title: Office Services Assistant (Part-time No Benefits) DSPW0656

State Role Title: Administrative & Office Specialist II

Hiring Range: The wage rate is negotiable from $18.34 and commensurate with experience.

Pay Band: 2

Agency: Department of State Police

Location:South Hill, Virginia

Agency Website:vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

VSP supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness team teaches and coaches "cognitive fitness" for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!

Contact Human Resources for additional information.

•Performs Receptionist Duties.
•Enters area tentative schedule into ScheduleAnywhere system.
•Orders and maintains area supplies.
•Enters vehicle expense reports and supply requests into the Asset Inventory Management (AIMS) and SUNFLOWER systems.
•Reviews reports, receives subpoenas, and prioritizes external and internal mail.
•Assists the Secretary Senior in providing secretarial support to ensure efficient administrative workflow. •Notarizes documents as needed.
•Reviews, publishes, and maintains announcements for Safety in Work Zone (SWZ) and Paid Entity Agreements (PEA) assignments.
•Collects fees received from fingerprinting services.
•Performs other various duties as assigned by area supervision.

Minimum Qualifications

•Working knowledge of general office practices and procedure; of proper grammar, spelling and punction; and of basic mathematics.
•Skill in the use of computers and using Microsoft Office applications; and in operating standard office equipment such as fax and copy machines.
•Demonstrated ability to prepare routine correspondence; to make basic mathematical computations; to perform receptionist work in a professional manner; to communicate effectively orally and in writing in English; and to work independently and as a member of a team.
•Graduation from high school or equivalent.
•General office and computer/data entry experience.
•Must be qualified to serve as Notary Public.

Additional Considerations

N/A

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on June 28, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

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