Office Services Specialist
Culpeper, Virginia
Employer: Virginia Jobs
Industry: Virginia Department of Health
Salary: $40581 - $42849 per year
Job type: Full-Time
Title: Office Services Specialist
State Role Title: Administrative and Office Specialist II
Hiring Range: $40,581 - $42,849
Pay Band: 2
Agency: Virginia Department of Health
Location:RAP-RAP-CULPEPPER
Agency Website:www.rrhd.org
Recruitment Type: General Public - G
Job Duties
The Rappahannock Rapidan Health District (RRHD) is one of 35 health districts within the Virginia Department of Health (VDH). We encompass five localities - Culpeper, Fauquier, Madison, Orange and Rappahannock - and serve over 179,000 people.
RRHD is seeking two Office Services Specialists (OSS); one in our Orange office and the other in our Culpeper office. Our OSS staff provides program and office support to a work unit including general office and administrative support, utilizing established policies and procedures. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.
VDH offers a competitive compensation package in addition to an employer paid retirement, employer-paid life insurance, employer paid malpractice protection, employer-subsidized health insurance, pre-tax 457/401(a) deferred compensation plan with employer cash match up to $40/month, pre-tax medical reimbursement and child/elder care reimbursement plans, employer-paid short term and long term disability plan, annual leave, sick leave, and paid holidays. Read more here: https://www.dhrm.virginia.gov/employeebenefits
Minimum Qualifications
• Knowledge of office principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment
Additional Considerations
• Experience in a medical office setting
• Experience with an electronic health record and/or WebVision
• Bilingual Spanish/English
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
VDH requires all healthcare personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Contact Information
Name: Dana McClelland
Phone: (540) 347-6400
Email: Dana.McClelland@vdh.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
State Role Title: Administrative and Office Specialist II
Hiring Range: $40,581 - $42,849
Pay Band: 2
Agency: Virginia Department of Health
Location:RAP-RAP-CULPEPPER
Agency Website:www.rrhd.org
Recruitment Type: General Public - G
Job Duties
The Rappahannock Rapidan Health District (RRHD) is one of 35 health districts within the Virginia Department of Health (VDH). We encompass five localities - Culpeper, Fauquier, Madison, Orange and Rappahannock - and serve over 179,000 people.
RRHD is seeking two Office Services Specialists (OSS); one in our Orange office and the other in our Culpeper office. Our OSS staff provides program and office support to a work unit including general office and administrative support, utilizing established policies and procedures. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.
VDH offers a competitive compensation package in addition to an employer paid retirement, employer-paid life insurance, employer paid malpractice protection, employer-subsidized health insurance, pre-tax 457/401(a) deferred compensation plan with employer cash match up to $40/month, pre-tax medical reimbursement and child/elder care reimbursement plans, employer-paid short term and long term disability plan, annual leave, sick leave, and paid holidays. Read more here: https://www.dhrm.virginia.gov/employeebenefits
Minimum Qualifications
• Knowledge of office principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment
Additional Considerations
• Experience in a medical office setting
• Experience with an electronic health record and/or WebVision
• Bilingual Spanish/English
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
VDH requires all healthcare personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Contact Information
Name: Dana McClelland
Phone: (540) 347-6400
Email: Dana.McClelland@vdh.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Created: 2024-09-13
Reference: 5024639_YGwkMo3SK95X
Country: United States
State: Virginia
City: Culpeper
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