Office Support Administrator II
Austin, Texas
Employer: Garver
Industry:
Salary: Competitive
Job type: Full-Time
General Characteristics
The Office Support Administrator II applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments.
Key Responsibilities:
• Greets incoming guest/vendors and answers phones during normal business hours
• Package pickup/delivery
• Sorts and distributes incoming mail, prepares outgoing mail and packages
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• Advanced typing, copying, printing, binding
• Scans/sends documents to clients, sub-consultants, and other Garver offices
• Scans documents to electronic files
• Above basic data entry in Vision (unit logs and expenses)
• Services office vehicles as needed, maintains vehicle log
• Assists with office vehicle tag renewals
• Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
• Assists with travel arrangements
• Ensures cleanliness of all office areas (outside of janitorial services)
• Communication with and coordination of office cleaning service and repair
• Coordinates meetings (meals, venue, AV, etc.)
• Assists with agendas, meeting minutes and may attends meetings
• May code, route, and track invoices.
• Performs other clerical or administrative duties as needed
• Prepares expense reports
• Generates documents such as letters, memos
• Generates above basic spreadsheets and presentations
• Active participant in inner-office activities (IE Garver Gives)
• The ability to bend and lift 20 to 30lbs required
• Other duties as assigned
• This is an on-site/in office position
Education/Professional Experience:
Communication Skills:
Technical Skills:
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,000 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
#LI-CS1
The Office Support Administrator II applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments.
Key Responsibilities:
• Greets incoming guest/vendors and answers phones during normal business hours
• Package pickup/delivery
• Sorts and distributes incoming mail, prepares outgoing mail and packages
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• Advanced typing, copying, printing, binding
• Scans/sends documents to clients, sub-consultants, and other Garver offices
• Scans documents to electronic files
• Above basic data entry in Vision (unit logs and expenses)
• Services office vehicles as needed, maintains vehicle log
• Assists with office vehicle tag renewals
• Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
• Assists with travel arrangements
• Ensures cleanliness of all office areas (outside of janitorial services)
• Communication with and coordination of office cleaning service and repair
• Coordinates meetings (meals, venue, AV, etc.)
• Assists with agendas, meeting minutes and may attends meetings
• May code, route, and track invoices.
• Performs other clerical or administrative duties as needed
• Prepares expense reports
• Generates documents such as letters, memos
• Generates above basic spreadsheets and presentations
• Active participant in inner-office activities (IE Garver Gives)
• The ability to bend and lift 20 to 30lbs required
• Other duties as assigned
• This is an on-site/in office position
Education/Professional Experience:
- High School diploma
- College level courses or professional certifications ( preferred )
- Three+ (3) years of related experience
Communication Skills:
- Possesses above basic oral and written communication skills.
- Interacts with staff, clients, sub-contractors, and the public in general.
- Customer Service
- Telephone Etiquette
Technical Skills:
- Microsoft Office Suite Proficiency
- Microsoft Teams ( preferred )
- Basic Office Equipment (phones, copier, scanner)
- Advanced Office Equipment (binding equipment, large format scanner and plotter)
- Data entry, General Computer and Data Entry
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,000 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
#LI-CS1
Created: 2024-09-05
Reference: 8a78879e90f72d7501910f6da0527cc9
Country: United States
State: Texas
City: Austin
ZIP: 78749
Similar jobs:
-
IT Site Support Administrator
Occidental Petroleum in Dallas, Texas -
Administrative Support Specialist
The Reynolds and Reynolds Company in College Station, Texas -
IBM Sterling Connect:Direct Support Engineer / Administrator - REMOTE WORK
System One Holdings, LLC in Dallas, Texas -
IBM Sterling Connect:Direct Support Engineer / Administrator - REMOTE WORK
System One Holdings, LLC in Dallas, Texas -
Events Administrative Support
Hyatt Hotels Corporation in DFW Airport, Texas -
Lead, Systems Engineering - RC135 Computer Support Administrator
L-3 Technologies in Greenville, Texas -
Administrative Support Specialist
Farm Service Agency in College Station, Texas -
ADMINISTRATIVE SUPPORT ASSISTANT
Commander, Navy Installations in Fort Worth, Texas -
Claims Administrative Support Specialist
Progressive Insurance in Lubbock, Texas -
Claims Administrative Support Specialist
Progressive Insurance in Houston, Texas -
ADMINISTRATIVE SUPPORT ASSISTANT (OA)
Air Force Global Strike Command in Dyess AFB, Texas -
Administrative Support Specialist
Military Treatment Facilities under DHA in Fort Sam Houston, Texas -
TDA-FND- Administrative Support Specialist (57675)
CAPPS in Austin, Texas💸 $3900.00 - $4095.00 per month -
Maintenance Support Tech II or III (Administrative Support): Pharr District (Brownsville Maint. Section)
Texas Department of Transportation in Brownsville, Texas💸 $45000 - $55045 per year -
PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Space Systems Division Support
Southwest Research Institute in San Antonio, Texas -
Support Service Div - Building Automation System Administrator
Texas Department of Transportation in Austin, Texas -
Claims Administrative Support Specialist
Progressive Insurance in Houston, Texas -
Administrator II, Agency Sales Support (Hybrid)
Globe Life Inc. in 3700 S. Stonebridge Dr., McKinney, Texas, Texas -
Lead, Systems Engineering - RC135 Computer Support Administrator
L-3 Technologies in Greenville, Texas -
Legal Administrative Specialist (Litigation Support)
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys in Dallas, Texas