Operations Coordinator- Emergency Services (Full Time, Day shift)

Miami, Florida

Employer: Nicklaus Children's Health System
Industry: Clerical/Administrative
Salary: Competitive
Job type: Full-Time
Description

Job Summary



Provides clerical and administrative support to the ED leadership. Populates, tracks, and trends department KPIs, and statistics.



Minimum Job Requirements

  • 2-4 years of Administrative Assistant or Secretarial experience
  • 1 year of experience in Emergency Department (ED) or similar healthcare setting


Qualifications

Essential Duties and Responsibilities

  • Assists ED leader(s) with special projects and organizes meetings, conferences and other special events as required. Performs research/analysis for related projects and specific issues as required.
  • Responsible for composing/typing, editing, and proofreading correspondence, reports, letters, memoranda, and other documents. Prepares meeting minutes and other sensitive documents.
  • Facilitates the planning, organization and activities of ED leadership to ensure efficient and effective workflow coordination.
  • Provides support in problem solving, planning, and management as needed to ensure delivery of department's goals and objectives.
  • Responsible for maintenance of staff employee records. Edits KRONOS transactions in a timely manner and within established guidelines, as demonstrated with minimal edits by payroll department.
  • Orders and maintains office supplies. Submits PO's and contracts for approval and follows up on completion or renewal. Verifies and submits invoices in Ascend to be approved by leader(s).
  • Performs all other delegated duties such as copying, scanning, filing, faxing, and other special projects as set forth by the ED leader(s). Maintains files and records for the ED.
  • Prepares financial plans, budgets and forecast reports for ED leader(s) approval. Assists ED leader(s) with monthly expenses and invoices.
  • Provides direct support to ED leader(s) in greeting and assisting visitors, scheduling /maintaining calendars, coordinating travel arrangements & handling ED day-to-day public relations.
  • Receives and screens visitors and telephone calls for the ED leader(s).
  • Answers inquiries concerning activities & operations for department. Schedules & coordinates meetings. Prepares and schedules meetings for ED leader(s) and follows-up as needed.
  • Collects, analyzes, and reports ED operational, financial, and quality data.
  • Populates, tracks, and trends department KPIs, and statistics (i.e. LWBS, LOS, NHPUOS, Admissions, Transfers, etc.)
  • Collaborates with ED leadership to gather and receive staff professional licenses and certifications.


Knowledge/Skills/Abilities

  • Able to adapt and react calmly under stressful conditions.
  • Able to prioritize, handle multiple assignments, set priorities, and meet deadlines.
  • Excellent attention to detail.
  • Strong problem solving skills.
  • Able to work independently and flexibly with minimal supervision.
  • Able to work in a team environment.
  • Able to represent department/function in a professional, courteous, and efficient manner.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Able to communicate effectively verbally and in writing.
  • Able to maintain confidentiality of sensitive information.


(EOE DFW)

1/7/20
Created: 2024-06-20
Reference: 26829
Country: United States
State: Florida
City: Miami
ZIP: 33129

Similar jobs: